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About the Role

We are seeking a Project Manager, Certificate of Occupancy (C of O) to manage the full lifecycle of Certificate of Occupancy projects, serving as the primary point of contact for clients, consultants, and internal stakeholders. The role requires coordinating approvals, sign-offs, inspections, and closeout activities while ensuring projects progress efficiently and remain compliant with applicable regulatory requirements.

Responsibilities

Serve as the primary point of contact for assigned clients, providing timely updates on project status, approvals, inspections, and occupancy milestones.
Manage projects from assignment through Temporary and/or Final Certificate of Occupancy issuance.
Coordinate with architects, engineers, contractors, ownership teams, and municipal agencies to advance project requirements.
Review project documentation and identify outstanding requirements needed to achieve occupancy objectives.
Monitor project schedules, milestones, inspections, sign-offs, and agency approvals to ensure timely project completion.
Research regulatory requirements and communicate project-related obligations to clients and stakeholders.
Track and follow up on agency comments, objections, requests, and outstanding items through resolution.
Review project submissions for completeness and accuracy prior to agency filing.
Maintain accurate project records, status updates, notes, and documentation within internal systems.
Generate project status reports, client communications, and meeting summaries.
Identify project risks, delays, and compliance concerns, escalating issues as appropriate.
Collaborate with internal teams to support project execution and deliver exceptional client service.
Support continuous process improvement initiatives that enhance project delivery and client satisfaction.

Requirements

Bachelor's degree and 3-5 years of relevant experience in project management, construction, permitting, architecture, engineering, regulatory compliance, or a related field; equivalent experience may be considered.
Strong understanding of project coordination and regulatory approval processes.
Ability to manage multiple projects simultaneously while meeting deadlines and client expectations.
Excellent written, verbal, and interpersonal communication skills.
Strong problem-solving, organizational, and analytical skills.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, and Teams).
Ability to navigate municipal agency portals and manage project documentation.
Ability to work independently while collaborating effectively across multiple teams.
Experience managing Certificate of Occupancy projects, including review of Building Schedule of Occupancy (BSO) and Schedule A, familiarity with DOB Now, experience in occupancy certification requirements for Temporary Certificate of Occupancy (TCO), Interim Certificate of Occupancy (ICO) and Final Certificate of Occupancy).
Effective client communication and management, ability to coordinate and request inspections required for occupancy.
Clear understanding of requirements, ability to coordinate the required sign-offs for all occupancy certifications.
Knowledge of DOB systems DOB NOW, BIS, eFiling.
Familiarity with FDNY, DEP, DOT, LPC, HPD requirements.
NYC Buildings Construction and Zoning Code regulatory knowledge.
Experience supporting Alterations and New Building projects with multiple uses including Residential, commercial, mixed use, healthcare, hospitality, life sciences and projects.
Familiarity with Temporary Certificates of Occupancy (TCOs).
Familiarity with Final Certificates of Occupancy (COs).
Familiarity with Project closeout processes.
Familiarity with Municipal inspections and approvals.

Skills

Project Management
Client Service
Regulatory Compliance
Communication
Problem-Solving
Organization
Analytical Skills
Microsoft Office Suite
Municipal Agency Portals
Team Collaboration

Location

New York City, NY

Work Type

Hybrid
Full-Time

Experience Level

3-5 years

Education Level

Bachelor's degree

Salary/Compensations

$75,000-$90,000

Benefits

Comprehensive health, dental, and vision insurance
401(k) plan with company match
Paid time off: holiday, vacation, sick time, personal, and birthday
Career development and growth opportunities

About the Company

At Milrose Consultants, LLC, we build more than buildings. We build trust, expertise, and lasting partnerships.
As leaders in code consulting and municipal compliance, we're proud to help shape the skylines of tomorrow through excellence in navigating regulations, accelerating approvals, and supporting our clients every step of the way.

Equal Opportunity

Milrose Consultants, LLC is an Equal Opportunity Employer.
We are committed to creating an inclusive environment for all employees and applicants.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.
Milrose Consultants, LLC is committed to providing reasonable accommodation for qualified individuals with disabilities.
If you need assistance or an accommodation due to a disability, please contact us at careers@milrose.com [careers@milrose.com].