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About the Role
Arcadis is seeking a Project Assistant to support project administration for multiple project managers and operations in the NY Area. This role involves tracking project progress, preparing reports, monitoring budgets, and assisting with daily office administration.
Responsibilities
- Set up projects in Oracle; track and monitor project schedules and budgets; and administer project and financial management accounting activities for projects of varying size.
- Prepare and analyze financial metrics reports for project managers.
- Manage, organize, and maintain project documents and related materials.
- Prepare client billing documents in accordance with contract requirements and verify that invoices comply with contract terms.
- Coordinate with subcontractors on billing requirements.
- Prepare contract terms compliance reports.
- Develop complex reports and spreadsheets, conducting a high level of quality control of documents.
- Track project progress.
- Prepare contract-related reports for management.
- Monitor budgets.
- Distribute routine project correspondence.
- Support professional, technical, and engineering staff with daily office administration.
- Schedule meetings.
- Coordinate travel.
- Prepare and manage documents and spreadsheets.
- Maintain files.
- Meet strict deadlines.
Requirements
- 5+ years of related technical/administrative experience in a fast-paced setting.
- Associate or Bachelor’s degree in business administration or related field or equivalent experience.
- Strong interpersonal and communication skills.
- Proficient in Microsoft Word, PowerPoint, Outlook, and Excel.
- Highly motivated, process-oriented, and committed to continuous improvement.
- Excellent time management and organizational skills.
- Ability to prioritize work, meet deadlines, and manage multiple tasks, projects, and responsibilities simultaneously.
- Strong analytical skills and close attention to detail.
- Ability to work overtime, as needed.
Skills
- Microsoft Word
- Microsoft PowerPoint
- Microsoft Outlook
- Microsoft Excel
- Oracle (or other online database)
Location
- Clifton Park
- Syracuse
Work Type
- Hybrid
Experience Level
- 5+ years
- 7 years
Education Level
- Associate or Bachelor’s degree in business administration or related field or equivalent experience
- Bachelor’s degree in Business, Accounting, Finance, or related field of study
Salary/Compensations
- $50,000 - $68,000
Benefits
- Medical
- Dental
- Vision
- EAP
- 401K
- STD
- LTD
- AD&D
- Life insurance
- Paid parental leave
- Reward & recognition program
- Wellbeing benefits
- Adoption assistance
- Tuition reimbursement
- Nine paid holidays
- 15 days PTO that accrue per year
About the Company
- Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets.
- We are more than 34,000 people, in over 30 countries, dedicated to improving quality of life.
- We believe everyone's contribution matters.
- We are pioneering a skills based approach, where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together.
- You do meaningful work, and no matter where your next role in Arcadis takes you, you’ll be helping to deliver sustainable solutions for a more prosperous planet.
- Make your mark; on your career, your colleagues, your clients, your life and the world around you.
- Together, we can create a lasting legacy.
Equal Opportunity
- We want you to be able to bring your best self to work every day.
- Our ambition is to be an employer of choice and provide a great place to work for all our people.
- We are an equal opportunity employer.
- We are dedicated to a policy of non-discrimination in employment on any basis including race, creed, color, religion, national origin, sex, age, disability, marital status, sexual orientation, gender identity, citizenship status, disability, veteran status, or any other basis prohibited by law.