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About the Role
This role is responsible for managing controlled project documents using established procedures and systems, ensuring accuracy and compliance throughout project phases. The specialist will also train team members on document management systems and best practices.
Responsibilities
- Manage controlled project documents including correspondence, submittals, reports, RFIs, plans, specifications, client documentation, and responses using established document control procedures, Procore, SharePoint, and EDMS standards.
- Configure, update, and maintain Procore and SharePoint tools, modules, pages, and collaboration resources.
- Train and support project team members, owners, contractors, and third parties on document management requirements, systems, Procore use, and Document Controls procedures.
- Review submissions for accuracy; manage naming, numbering, metadata, distribution, electronic filing, records retention, and QA/contractual compliance.
- Track submittments, RFIs, comment responses, incomplete questions, and related documentation in accordance with project procedures.
- Coordinate with department leads to process documentation on time and improve document control productivity, efficiency, and service quality.
- Manage protected information handling, storage, and distribution.
Requirements
- Bachelor’s degree or equivalent experience
- 5–7 years of experience supporting major capital improvement programs or large-scale projects
- Document control experience across design, pre-construction, construction, closeout, or similar project phases
- Advanced proficiency in Microsoft Office and word processing tools
- Working knowledge of Procore, SharePoint, and Bluebeam.
- Knowledge of document, records, and data management systems and best practices
- Strong organizational, prioritization, multitasking, and attention-to-detail skills
- Able to manage competing deadlines and changing priorities under pressure
- Excellent written, verbal, presentation, client service, and stakeholder communication skills
- Sound business judgment and proactive problem-solving with minimal oversight
- Professional, adaptable, self-motivated, and committed to continuous improvement
- Able to work independently and collaboratively within multidisciplinary teams
- Discreet and reliable in handling confidential information
- The selected candidate must be authorized to work in the United States.
Skills
- Procore
- SharePoint
- EDMS standards
- Microsoft Office
- Bluebeam
- Document management systems
- Records management systems
- Data management systems
- Organizational skills
- Prioritization skills
- Multitasking skills
- Attention to detail
- Written communication skills
- Verbal communication skills
- Presentation skills
- Client service skills
- Stakeholder communication skills
- Problem-solving skills
Experience Level
- 5–7 years of experience
Education Level
- Bachelor’s degree or equivalent experience
Salary/Compensations
- $99,400 - $115,100
Benefits
- Medical coverage
- Dental coverage
- Vision coverage
- Disability coverage
- Life insurance
- Retirement savings
- Paid sick leave
- Paid vacation
- Paid parental leave
- Paid time off for bereavement
- Paid time off for voting
- Paid time off for naturalization proceedings
About the Company
- WSP USA is the U.S. operating company of WSP, one of the world's leading engineering and professional services firms.
- Dedicated to serving local communities, we are engineers, planners, technical experts, strategic advisors and construction management professionals.
- WSP USA designs lasting solutions in the buildings, transportation, energy, water and environment markets.
- With more than 15,000 employees in over 300 offices across the U.S., we partner with our clients to help communities prosper.
- WSP provides a flexible and agile workplace model while meeting client needs.
- At WSP, we want to give our employees the challenges they seek to grow their careers and knowledge base.
- Your daily contributions to your team will be essential in meeting client objectives, goals and challenges.
Equal Opportunity
- WSP USA (and all of its U.S. companies) is an Equal Opportunity Employer Race/Age/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Disability or Protected Veteran Status.