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About the Role

We are seeking an experienced Facilities Specialist to support the safe, efficient, and compliant operation of our London office. The role will be responsible for day-to-day facilities management, workplace operations, building maintenance, Health & Safety compliance, and the delivery of workplace projects.

Responsibilities

Support the day-to-day facilities management of the London office.
Ensure a safe, compliant, and productive workplace environment for employees and visitors.
Coordinate planned preventative maintenance (PPM) and reactive maintenance activities.
Manage relationships with landlords, managing agents, contractors, and service providers.
Support office occupants by resolving facilities-related issues and maintaining service excellence.
Coordinate facilities services and operational requirements for subtenants, ensuring lease obligations and service expectations are met.
Conduct regular inspections of office space, plant rooms, and building infrastructure.
Monitor and maintain office housekeeping and cleanliness to the highest quality standards, adhering to departmental standard operating procedures.
Manage and monitor building systems including HVAC, electrical, mechanical, plumbing, lighting, and life safety systems.
Utilize and interpret Building Management System (BMS) data to optimize building performance and occupant comfort.
Support maintenance programmes to ensure building assets remain fully operational and compliant.
Work closely with engineering and maintenance contractors to resolve technical issues.
Ensure compliance with UK Health & Safety legislation and company policies.
Manage contractor safety, permit-to-work systems, risk assessments, and method statements.
Support fire safety management, emergency planning, and evacuation procedures.
Maintain statutory compliance documentation, audits, inspections, and certification records.
Investigate incidents and near misses, implementing corrective actions where required.
Support office design, fit-out, refurbishment, relocation, and workplace improvement projects.
Independently manage minor works projects and support larger capital projects.
Coordinate consultants, contractors, and stakeholders throughout project lifecycles.
Participate in project planning, design reviews, commissioning, and handover processes.
Ensure projects meet operational, technical, Health & Safety, and workplace requirements.
Assist in managing facilities operational expenditure (OpEx) and capital expenditure (CapEx) budgets.
Monitor contractor costs, service contracts, purchase orders, and invoices.
Identify opportunities for cost savings, efficiency improvements, and value-added services.
Support sustainability, energy management, and environmental initiatives.
Assist in the implementation of Net Zero and carbon reduction programmes where applicable.
Monitor energy performance and identify opportunities for improved building efficiency.

Requirements

7+ years' experience in facilities management within a corporate office environment.
Strong knowledge of UK Health & Safety and workplace compliance requirements.
Managing office facilities operations and workplace services.
Experience with HVAC systems, building engineering services, and Building Management Systems (BMS).
Managing both reactive and planned maintenance programmes.
Supporting and managing facilities CapEx and OpEx budgets.
Coordinating contractors, vendors, and landlord relationships.
Delivering office refurbishment, fit-out, or design and build projects.
Delivering major office fit-out or workplace transformation projects.
Managing facilities services for multi-tenanted buildings or supporting subtenant occupiers.
Supporting sustainability, ESG, or Net Zero initiatives.
Experience with using ServiceNow, CAFM systems and facilities reporting platforms.

Skills

Facilities Management
Workplace Operations
Building Maintenance
Health & Safety Compliance
Vendor Management
Landlord Relations
Building Stakeholder Management
Office Design
Building Refurbishment
Workplace Fit-outs
HVAC Systems
Building Engineering Services
Building Management Systems (BMS)
Project Management
Budget Management (OpEx and CapEx)
Sustainability Initiatives
ServiceNow
CAFM Systems
Facilities Reporting

Location

London

Work Type

Full-time

Experience Level

7+ years

Education Level

NEBOSH General Certificate, IOSH Managing Safely, or equivalent Health & Safety qualification
IWFM qualification desirable
Degree or equivalent qualification in Facilities Management, Building Services, Engineering, Construction, or a related discipline preferred

About the Company

Aramco is one of the world's largest integrated energy and chemicals companies.
Aramco Europe is headquartered in The Hague with offices across the continent.
For over 60 years we have supported Aramco with a wide range of activities from facilitating safe and reliable delivery of energy to customers around the globe to pushing for breakthroughs in research and innovation.
Our services include in-depth technology advice and support in established and emerging sectors of oil, gas and energy, as well as finance, HR, legal, PR and communications.
We work with the very best industry suppliers to drive our operations to secure our position as a world leader in energy and chemicals.

Equal Opportunity

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or disability.