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About the Role
This role supports the talent management team, artists, and production teams, ensuring a positive experience at ILM by assisting with VFX crew and capacity management.
Responsibilities
- Updating and maintaining crewing and capacity spreadsheets and databases
- Maintain the film credit database and reviewing names with managers
- Coordinating ongoing Talent meetings and organising/hosting social events
- Preparing agendas for various meetings, taking notes and disseminating as appropriate
- Working with HR and training to assist with new artist onboarding tasks
- Coordinating artist reviews and check ins, and assisting with occasional surveys
- Facilitating all timecard, TOIL and leave processes and ensuring they are maintained in production tools
- Providing artists, production teams, editorial and art departments with employee-related support including leave, seating, timecards, onboarding, and general inquiries
- Providing general administrative support to the talent managers including calendar management, exit procedures, capacity and leave communication and other miscellaneous tasks
- Partnering with other teams such as Facilities, HR, Finance, Production, and Technology to ensure talent management processes are followed
Requirements
- Experience in an HR, production, or related industry is a plus
- Proven problem-solving skills and VFX knowledge are an additional advantage
- Happy to take on a variety of responsibilities all contributing to the end goal of a supportive and positive team environment with high levels of self-motivation and proactiveness
- Must be able to work quickly, adjust to changes and effectively turn around reports and analysis in a timely manner.
Skills
- Excellent communication skills both verbal and written
- Administrative and organisational detail
- Confident in Microsoft Word and Excel
- Google Suite
- Proven calendar management skills
Location
- Sydney, Australia
Work Type
- 12 month contract
- Full time
About the Company
- This position is with Lucasfilm Entertainment Company Ltd. LLC, which is part of a business segment we call Industrial Light & Magic.
- Disney fosters a business culture where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a rapidly changing world.
Equal Opportunity
- Lucasfilm Entertainment Company Ltd. LLC is an equal opportunity employer. Applicants will receive consideration for employment without regard to age, race, colour, religion or belief, sex, nationality, ethnic or national origin, sexual orientation, gender reassignment, marital or civil partner status, disability or pregnancy or maternity.