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About the Role
We are seeking a highly skilled and proactive Executive Assistant to provide exceptional administrative and operational support to a team of bankers across multiple seniority levels within the Investment Banking Division in Sydney, Australia. This role requires a professional who thrives in a fast-paced, high-pressure environment and demonstrates unwavering attention to detail, discretion, and reliability. As an integral part of the team, you will play a critical role in enabling our bankers to operate at peak efficiency while delivering excellence to our clients.
Responsibilities
- Provide comprehensive support to bankers from Analyst to Managing Director level.
- Proactively manage complex schedules, coordinating internal/external meetings, conference calls, video conferences, and time zone alignment across global offices.
- Coordinate meeting materials for client and internal meetings, including printing, binding, scanning, and ensuring accurate distribution of documentation.
- Arrange domestic and international travel, accommodations, and itineraries, ensuring compliance with company travel policies.
- Handle incoming calls, manage urgent/confidential communications with absolute discretion, and relay accurate messages promptly.
- Prepare, submit, reconcile, and track team expenses via the Concur system, adhering to financial policies and timelines.
- Maintain strong working relationships with internal and external contacts regionally and globally, including clients, suppliers, and stakeholders.
- Provide coverage support to other Banker Teams during when EA colleagues are on leave.
- Support ad-hoc projects, team initiatives, and operational improvements as needed.
Requirements
- Previous experience supporting senior executives in an Investment Banking or high-pressure corporate environment.
- Skilled in arranging travel for senior executives, managing competing priorities, and ensuring accuracy.
- Strong skills in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel) and familiarity with expense management systems (e.g., Concur).
- Highly flexible, adept at adapting to shifting priorities in a dynamic, deadline-driven environment.
- Demonstrated ability to deliver error-free outputs under pressure.
- Proven success in managing multiple tasks, schedules, and stakeholders simultaneously.
- Excellent written and verbal skills, able to interact professionally with individuals at all organisational levels.
- Ability to develop and maintain collaborative relationships with colleagues and clients globally.
- Committed to managing sensitive information with the highest ethical standards.
Skills
- Microsoft Office Suite (Outlook, Word, PowerPoint, Excel)
- Concur
- Executive Assistant Experience
- High-Level Travel Booking
- Organisational Agility
- Attention to Detail
- Time & Priority Management
- Communication Skills
- Interpersonal Skills
- Discretion & Confidentiality
Location
- Sydney, Australia
Work Type
- Full-time
Experience Level
- Senior
About the Company
- Jefferies is a leading global, full-service investment banking and capital markets firm that provides advisory, sales and trading, research, and wealth and asset management services. With more than 40 offices around the world, we offer insights and expertise to investors, companies, and governments.
- At Jefferies, we believe that diversity fosters creativity, innovation and thought leadership through the infusion of new ideas and perspectives. We have made a commitment to building a culture that provides opportunities for all employees regardless of our differences and supports a workforce that is reflective of the communities where we work and live. As a result, we are able to pool our collective insights and intelligence to provide fresh and innovative thinking for our clients.
Equal Opportunity
- Jefferies is an equal employment opportunity employer, and takes affirmative action to ensure that all qualified applicants will receive consideration for employment without regard to race, creed, color, national origin, ancestry, religion, gender, pregnancy, age, physical or mental disability, marital status, sexual orientation, gender identity or expression, veteran or military status, genetic information, reproductive health decisions, or any other factor protected by applicable law. We are committed to hiring the most qualified applicants and complying with all federal, state, and local equal employment opportunity laws. As part of this commitment, Jefferies will extend reasonable accommodations to individuals with disabilities, as required by applicable law.