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About the Role
The Legal Executive Assistant (LEA) supports attorneys by managing the daily functions of their practice, allowing them to concentrate on developing and sustaining their practice. This role serves as an executive-level assistant, creating connections, delivering critical information, ensuring meetings and materials are accurate, and acting as a trusted business partner. The LEA collaborates with Legal Administrative Assistants (LAA) and Legal Support Assistants (LSA) to support the attorney's legal team.
Responsibilities
- Provides support and management of the attorney’s projects ensuring deadlines are met and tasks are completed efficiently.
- Serves as a liaison between attorneys, clients, and other internal departments, handling inquiries and relaying messages accurately.
- Develops and maintains professional relationships to ensure teams work together efficiently and effectively.
- Delegates assignments as necessary to LSAs (Legal Support Assistants) and AskLegalSupport ensuring timely and accurate completion.
- Collaborates as necessary with other LEAs or LAAs to complete more complex projects or provide administrative support for attorneys.
- Drafts, proofreads, and finalizes legal documents, correspondence, and presentations on behalf of the attorney.
- Oversees the maintenance and organization of electronic and paper filing systems within the firm’s DMS/repositories.
- Conducts research on behalf of the attorney and practice group.
- Oversees meeting planning and coordinating with internal and external parties to ensure logistical and other critical details are in place.
- Oversees billing matters including all approval forms and collaboration correspondence, ensures prebills are processed by the appropriate team accurately and timely.
- Manages the attorney’s calendar, schedules meetings, resolves conflicts; and organizes complex travel itineraries.
Requirements
- The ability to communicate effectively in the native language of the region via e-mail or via voice is essential.
- Takes initiative to enhance existing and learn additional skills.
- Must demonstrate adaptability and discretion with a commitment to continual development.
- Exhibits the utmost professionalism and discretion.
- Privy to confidential information and sensitive legal matters, making it imperative that they oversee all communications and documents with care and integrity.
- Has proven in-depth knowledge of processes, procedures, and types of documents to enable the highest level of administrative and legal support.
- Possesses the ability to offer solutions and assists with requests and challenges.
- Showcases effective communication and people skills to interact with lawyers, clients, business professionals and firm support teams.
- Proven ability to convey complex information clearly and concisely, both in writing and verbally.
- Be adept at listening and understand the needs and concerns of others.
- Is a process-driven professional with excellent time management, and able to prioritize tasks and multitask efficiently in a fast-paced setting.
- Pay attention to minute details and take initiative on planning.
- Works well under pressure and able to stay positive and productive.
- Capable of working effectively in a demanding environment.
- Shows the ability to request assistance from firm resources to ensure the accurate and timely completion and delivery of work product.
- Expert experience with technology and Firm software is essential.
- Should be adept at using research tools, case management software, accounting software, and possess proficiency in the Firm’s standard production applications including Word, PowerPoint, and Excel as well as the third-party programs.
- Skilled in the ability to adapt to application upgrades and the use of AI-Powered Tools for document production, review, and case research.
- Shows flexibility and willingness to learn new skills and adapt to evolving needs of the attorney’s practice.
- Demonstrate proficiency in virtual firm collaboration tools such as Zoom and Teams to communicate with internal and external resources on behalf of the attorney’s practice.
- Effectively communicate, verbally and in writing, with clients, lawyers, business professionals, and third parties.
- Produce deliverables, answer phone calls, and reply to correspondence in an efficient and responsive manner.
- Provide timely, accurate, and quality work product.
- Successfully meet deadlines, expectations, and perform work duties as required.
- Foster positive work relationships.
- Comply with all firm policies and practices.
- Engage in both physical and sedentary activity, such as (a) working at a computer for extended periods of time, including on-screen reading and typing; (b) participating in digital/virtual conference calls; (c) participating in meetings as needed.
- Ability to work under pressure and manage competing demands in a fast-paced environment.
- Perform all other duties, tasks or projects as assigned.
- Embrace and uphold firm values as a part of the DLA Piper culture.
Skills
- Adaptability
- Discretion
- Professionalism
- Communication
- Time Management
- Multitasking
- Attention to Detail
- Planning
- Working Under Pressure
- Technology Proficiency
- Research Tools
- Case Management Software
- Accounting Software
- Microsoft Word
- Microsoft PowerPoint
- Microsoft Excel
- AI-Powered Tools
- Virtual Collaboration Tools (Zoom, Teams)
Location
- New York
Work Type
- Hybrid
Experience Level
- 5 years’ experience in an administrative role within a corporate or legal environment providing support to upper-level leadership.
Education Level
- High School Diploma or GED
- Bachelor’s degree in legal studies, business administration, or a related field.
Salary/Compensations
- $47.39 - $62.79 per hour
Benefits
- Medical/dental/vision insurance
- 401(k)
About the Company
- DLA Piper is, at its core, bold, exceptional, collaborative and supportive. Our people are the backbone, heart and soul of our firm. Wherever you are in your professional journey, DLA Piper is a place you can engage in meaningful work and grow your career. Let’s see what we can achieve. Together.
Equal Opportunity
- DLA Piper is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.