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About the Role
The Office Coordinator contributes to the delivery of quality services by providing end-to-end support to ensure the smooth and efficient functioning of the office, in addition to general front office and administrative duties. This is a casual position providing temporary coverage from 8 October to 2 November 2026.
Responsibilities
- Submit work orders and schedule repairs for general office space and equipment.
- Work with building management to ensure the smooth running of the office.
- Monitor and maintain stock levels for general office areas and lunchroom/tea areas, ordering replacements as required.
- Provide a positive front-of-house service, meet and greet visitors, and direct them to the appropriate part of the business.
- Apply building security access protocols, including access pass management.
- Support the Head of Property with administration of routine audits.
- Coordinate the upkeep of the office environment, including scheduling and conducting routine office inspections.
- Advise building management of any additional cleaning requirements when necessary.
- Coordinate key events onsite when required, including organization of catering and coffee orders.
- Manage and support the room/desk booking system.
- Provide ad hoc support with Audio Visual equipment and introductory instruction to new team members.
- Maintain key work health and safety resources for the office.
- Manage incoming and outgoing correspondence including emails, mail, and packages.
- Assist the Executive Assistant team as required.
- Create a positive work environment for team members, clients, customers, and visitors.
- Support the smooth and effective functioning of all aspects of the office.
- Deliver exceptional customer service to all stakeholders.
- Perform all tasks in accordance with the Quality Management System.
- Actively identify and contribute to opportunities for innovation and continuous improvement.
- Maintain a customer focus at all times and a commitment to deliver service excellence.
- Function as an effective, positive team member.
- Promote and support practices that are inclusive, responsive, safe, accessible, and sustainable.
- Maintain active knowledge of work health and safety practices and procedures.
- Adhere to all policies and procedures.
- Carry out other reasonable duties as required.
- Undertake project work as required by the business.
Requirements
- Previous experience working in a corporate office.
- Excellent interpersonal and communication skills.
- Strong organizational skills, the capacity to successfully manage competing priorities, maintain attention to detail and meet deadlines.
- Strong Microsoft Office skills (Word/Excel/PowerPoint).
- Proactive, flexible, and versatile attitude responsive to changing priorities.
- Ability to work autonomously and within a group environment and build strong working relationships.
- Proven experience in managing multiple stakeholders and associated skills in influencing.
- A personal approach which is positive, enthusiastic, friendly, and helpful.
- Commercial awareness and track record of working within a goal-oriented environment.
Skills
- Microsoft Office (Word/Excel/PowerPoint)
- Interpersonal skills
- Communication skills
- Organizational skills
- Attention to detail
- Time management
- Influencing skills
- Customer service
- Work health and safety practices
Location
- Sydney
- In-person
Work Type
- Casual
- Full-time
About the Company
- MedHealth is a purpose-built collection of industry-leading health, medical, and employment brands.
- Our unique and diverse capabilities come together to achieve the best possible health and employment outcomes for the people we support.
- We support whole populations to achieve better outcomes, yet never lose sight of the individual we are working with to build a better life through work and health.
- MedHealth is part of a global network with over 4000 employees based in Australia.
Equal Opportunity
- We are an Equal Opportunity Employer, proudly welcoming people with disability including mental health conditions, people from diverse cultural and linguistic backgrounds, people from the LGBTQIA+ community, veterans, carers, and Indigenous Australians to our team.
- We are happy to adjust our recruitment process to support accessibility needs.