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About the Role
As a Procurement Specialist, you will oversee daily operational needs, manage costs, and ensure timely delivery of goods and services. This role involves coordinating orders, comparing quotes, processing invoices, and collaborating with internal teams to maintain structured workflows. You will have the opportunity to improve existing processes and establish new structures to support company growth.
Responsibilities
- Coordinate and manage all office-related orders and external service procurements, ensuring structured and reliable execution.
- Assign invoices, monitor costs, and prepare information for accounting.
- Obtain and compare quotes, preparing documentation for internal approvals.
- Receive deliveries and ensure they are distributed to the correct teams.
- Oversee daily office operations to ensure smooth functioning from reception to kitchens.
- Provide regular support in the Front Office, serving as a point of contact for employees, guests, and service providers.
- Assist with the coordination of business travel and the organization of internal events.
- Process incoming and outgoing mail, ensuring reliable forwarding.
Requirements
- Ideally, possess initial experience in procurement, office management, accounting, or a comparable administrative role.
- Demonstrate structured work habits and the ability to manage multiple orders and open issues simultaneously.
- Possess a solid understanding of numbers, costs, and invoices.
- Proficient in Excel, including list maintenance, data comparison, and functions like VLOOKUP.
- Excellent German language skills and solid English language skills.
- Communicate in a friendly, clear, and professional manner with internal teams, external service providers, and occasionally guests at reception.
- Willingness to assist with incoming deliveries or provide organizational support in the office.
- Work accurately, responsibly, and independently.
Skills
- Procurement
- Office Management
- Accounting
- Excel
- VLOOKUP
- Communication
- Organization
- Attention to detail
Location
- Germany
Work Type
- Full-time
Experience Level
- Entry-level
- Mid-level
Benefits
- Partial coverage of Deutschlandticket or BVG-Abo
- Urban Sports Club membership
- Lunch vouchers
- Company pension plan contribution
- Up to 28 vacation days (dependent on tenure)
- Modern workstations with height-adjustable desks
- Good equipment
- Free drinks
- Regular team events, offsites, and celebrations
About the Company
- Flatpay facilitates simple, transparent, and reliable card payment processing for merchants using modern card readers, innovative technology, and excellent support.
- Experiencing significant growth in the German market.
- Seeking motivated individuals eager to take responsibility and build with the company.
- Offers opportunities for process involvement and personal/professional development.
- Aims to shape the future of millions of European merchants.