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About the Role
Nteractive is seeking an experienced Project Director – Logistics Lead to manage the operational logistics for a major global technology client, delivering complex conferences, exhibitions, and live events internationally. This senior role involves overseeing attendee movement, venue operations, staffing, transportation, suppliers, security, risk, and onsite execution to ensure seamless event experiences.
Responsibilities
- Own the logistics strategy and operational delivery across major corporate events, conferences, and exhibitions.
- Act as the senior logistics lead for the programme, bringing together multiple workstreams, suppliers, teams, and stakeholders.
- Develop and manage strategies for attendee movement and flow, including transportation, arrivals, departures, and transfers.
- Lead venue logistics planning across complex conference and exhibition environments.
- Develop detailed operational plans, schedules, floorplans, logistics trackers, and onsite processes.
- Coordinate venue access, loading, unloading, storage, deliveries, back-of-house operations, and venue requirements.
- Develop robust operational security plans in collaboration with clients, venues, security teams, and suppliers.
- Identify operational risks and develop mitigation and contingency plans.
- Develop staffing and resource plans for event delivery, coordinating event staff, freelancers, contractors, and operational teams.
- Lead and coordinate logistics suppliers, service providers, and operational partners, managing relationships, contracts, and performance.
- Take a senior leadership role onsite, overseeing operational delivery and leading logistics teams.
- Act as a key escalation point for operational issues and make confident decisions under pressure.
- Lead post-event reconciliation, reviews, and lessons learned to drive continuous improvement.
- Serve as a senior point of contact for the client, providing strategic advice and practical solutions.
- Build trusted relationships with senior client stakeholders.
- Translate business and attendee objectives into practical operational strategies.
- Lead logistics meetings, planning sessions, and operational reviews.
- Manage multiple complex workstreams while maintaining a clear view of the bigger picture.
- Develop and manage significant logistics budgets, potentially up to $55m.
- Forecast and monitor programme spend.
- Manage supplier costs and negotiate commercial terms.
- Identify commercial risks and opportunities.
- Lead multidisciplinary logistics teams across complex international programmes, providing direction, mentoring, and support.
- Help shape and develop the company's approach to event logistics and operational excellence.
Requirements
- 10+ years of experience in event logistics, event operations, or a related senior live events role.
- Significant experience delivering large-scale corporate conferences, exhibitions, and live events, ideally for major technology or global brands.
- Proven experience acting as the senior Logistics Lead or Project Director across complex international programmes.
- Experience managing events with 5,000–20,000+ attendees.
- Strong knowledge of attendee logistics, venue operations, staffing, transportation, security, suppliers, risk management, and onsite event operations.
- Experience managing multiple suppliers, service providers, and operational partners.
- Strong project leadership and stakeholder management skills.
- Confidence to act as a senior advisor to clients and challenge constructively when required.
- Strong financial and commercial acumen, including experience managing significant budgets.
- Excellent organizational skills and the ability to manage multiple complex programmes simultaneously.
- Advanced Microsoft Excel skills, with confidence using PowerPoint and other business systems.
- A calm, proactive, and solutions-focused approach, particularly when operating under pressure.
- UK or US based.
- Willingness and ability to undertake international travel throughout the year, approximately 20–30%.
- Flexibility to work across multiple global time zones when required.
- Suitable home working environment.
Skills
- Event Logistics
- Event Operations
- Project Leadership
- Stakeholder Management
- Financial Acumen
- Commercial Acumen
- Budget Management
- Supplier Management
- Risk Management
- Microsoft Excel
- Microsoft PowerPoint
Location
- UK
- US
Work Type
- Hybrid working
- International travel
Experience Level
- Senior
- 10+ years
Benefits
- 33 days annual leave (including Bank Holidays)
- Hybrid working with flexibility
- Pension Scheme (5% employee / 3% employer contribution)
- Private Medical Insurance & Cash Plan
- Life Insurance
- Enhanced Maternity Pay
- Wellbeing & Inclusion initiatives (including EAP)
- Birthday Day Off
- Summer Hours
- Volunteering Day
- Rewards & Recognition incentives
- Generous Employee Referral Scheme
About the Company
- At Nteractive, we create experiences that connect people with brands in unforgettable ways.
- We deliver global conferences, exhibitions, product launches and live experiences for some of the world’s leading technology and lifestyle brands.