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About the Role
JLL Capital Markets is seeking an Administrative Assistant / Production Associate to support the Austin–San Antonio brokerage team. This hybrid role combines day-to-day administrative support with hands-on production work for deal teams, including marketing materials, listing coordination, and pipeline tracking. The ideal candidate is organized, detail-oriented, and comfortable moving between office administration and production deadlines in a fast-paced brokerage environment.
Responsibilities
- Manage calendars, scheduling, and travel arrangements for assigned brokers
- Prepare, format, and proofread correspondence, proposals, and internal communications
- Process expense reports and assist with T&E tracking
- Coordinate meeting logistics, including client visits and internal team meetings
- Serve as a point of contact for internal requests and general office coordination
- Assist with onboarding logistics for new hires and interns as needed
- Answer and route phone calls; greet and direct visitors and clients
- Maintain filing systems, both physical and electronic, and ensure documents are organized and accessible
- Order and manage office supplies and coordinate with building management on office needs
- Sort and distribute incoming mail and packages; prepare outgoing mail and shipments
- Maintain conference room calendars and set up rooms for meetings
- Support copying, scanning, and printing needs for the broker team
- Assist in the preparation of offering memorandums (OMs), tour books, and marketing flyers
- Update and maintain listings across platforms such as LoopNet and Crexi
- Support underwriting teams with data entry and formatting in Argus
- Track deal status and update pipeline reports for broker teams
- Coordinate with graphics/marketing resources on collateral production and deadlines
- Maintain accurate records in Capforce and other internal systems
Requirements
- Candidates must be authorized to work in the United States without sponsorship.
Skills
- Office administration
- Production deadlines
- Marketing materials
- Listing coordination
- Pipeline tracking
- Calendar management
- Scheduling
- Travel arrangements
- Correspondence preparation
- Proposal preparation
- Internal communications formatting
- Expense report processing
- T&E tracking
- Meeting logistics coordination
- Client visit coordination
- Internal team meeting coordination
- Onboarding logistics support
- Phone call routing
- Visitor greeting
- Client direction
- Filing system maintenance (physical and electronic)
- Document organization
- Office supply management
- Building management coordination
- Mail and package sorting/distribution
- Outgoing mail/shipment preparation
- Conference room calendar management
- Conference room setup
- Copying support
- Scanning support
- Printing support
- Offering memorandum preparation
- Tour book preparation
- Marketing flyer preparation
- Platform listing updates (LoopNet, Crexi)
- Data entry (Argus)
- Formatting (Argus)
- Deal status tracking
- Pipeline report updates
- Collateral production coordination
- Deadline coordination
- Record maintenance (Capforce)
Location
- Austin, TX
Work Type
- Hybrid
- On-site
Benefits
- 401(k) plan with matching company contributions
- Comprehensive Medical, Dental & Vision Care
- Paid parental leave at 100% of salary
- Paid Time Off and Company Holidays
- Early access to earned wages through Daily Pay
About the Company
- JLL empowers you to shape a brighter way.
- Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients.
- We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.
- Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
- JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
- At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities.
- Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.
- Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services.
- We take our responsibility to protect the personal information provided to us seriously.
- Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process.
- We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons.
- We will then delete it safely and securely.
- For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.
- For additional details please see our career site pages for each country.
- For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.
Equal Opportunity
- Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.
- If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com.
- This email is only to request an accommodation.
- Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.