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About the Role
Precision Signs is seeking a highly organized, technically minded Sales & Project Coordinator to support our growing sales team. This position plays a central role in reviewing new opportunities, coordinating bids and proposals, maintaining accurate sales information, and preparing awarded work for a successful handoff to project management.
Responsibilities
- Review and qualify incoming opportunities from referrals, general contractors, architects, designers, and existing clients.
- Organize new bid information including drawings, specifications, message schedules, artwork, deadlines, contacts, and submission requirements.
- Create and maintain accurate CRM records in Monday.com, including opportunity status, due dates, follow-up dates, client notes, and supporting documents.
- Identify missing information early and communicate with clients or internal teams to keep opportunities moving.
- Prepare clear bid breakdowns and costing requests for Engineering, vendors, installers, and specialty subcontractors.
- Assist with proposals and quotations by organizing scope, quantities, materials, finishes, graphics, mounting methods, installation requirements, and exclusions.
- Track proposal deadlines and internal promise dates and follow up with the appropriate team members before deadlines are at risk.
- Review proposals for completeness and consistency before they are submitted to clients.
- Communicate professionally with clients to confirm scope, clarify questions, coordinate documents, and provide status updates.
- Maintain consistent proposal follow-up so open opportunities do not become inactive or overlooked.
- Support outreach to past and dormant clients and help identify repeat-order and relationship-development.
Requirements
- Strong organizational and time-management skills with the ability to manage multiple active opportunities and deadlines.
- Excellent written and verbal communication skills with a professional and service-oriented approach.
- Strong attention to detail when reviewing drawings, documents, pricing information, and client requirements.
- Comfort using Microsoft Office and CRM software with the ability to learn Monday.com and Precision Signs processes.
- A proactive, accountable work style and the ability to follow through without constant direction.
Skills
- Monday.com
- Microsoft Office
- Signage
- Construction
- Architecture
- Commercial interiors
- Printing
- Millwork
- Project coordination
- Estimating
- Proposals
- Bid coordination
- Bluebeam
- Adobe Acrobat
- Technical sales
Location
- Onsite
Work Type
- Full-time
Experience Level
- Entry-level
- Mid-level
Salary/Compensations
- $22.00 per hour
Benefits
- Health benefits
- Paid time off
- 401(k)
- Professional development
- Career-growth opportunities
About the Company
- You will have the opportunity to support custom architectural signage projects for hospitals, universities, corporate headquarters, museums, commercial developments, and other high-profile environments.
- Precision Signs offers a collaborative workplace, hands-on industry training, professional development, and opportunities to grow into sales, estimating, project management, or account management roles.