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About the Role

The Executive Assistant is a high-trust, senior-level administrative partner responsible for providing comprehensive executive, operational, and governance support to the Chief Growth Officer (CGO), Chief Research & Operations Officer (CROO), and broader People & Culture and GRC functions. This role goes beyond traditional administrative support, acting as a central hub across leadership, ensuring seamless execution of executive priorities, governance processes, internal workflows, and organizational operations. The incumbent is expected to anticipate needs, proactively improve systems, and drive efficiency across tools, processes, and leadership workflows.

Responsibilities

Provide high-level administrative and operational support to the CGO, CROO, and Leadership Team, including complex calendar management, prioritization of competing demands, and proactive scheduling optimization
Coordinate executive meetings, leadership forums, and cross-functional working sessions, including agendas, briefing materials, and follow-ups
Prepare and synthesize meeting notes, action items, and executive summaries
Manage domestic and international travel arrangements, itineraries, and logistics
Support governance workflows including DocuSign routing, approval tracking, documentation integrity, and compliance-related administrative processes
Maintain structured documentation across Confluence, SharePoint, Monday.com, and other workflow systems
Support adherence to internal approval frameworks, ensuring proper routing, documentation, and tracking of executive-level decisions and sign-offs
Identify and implement improvements to governance workflows, documentation standards, and operational procedures
Coordinate onboarding and offboarding processes in partnership with P&C and IT
Take a lead with internal initiatives aligned to corporate leadership priorities, such as planning corporate events
Support the P&C team with organizing both virtual and in person activities
Manage executive-level expense tracking, credit card reconciliation, invoice submissions, and purchase order processing
Support budget tracking and reporting accuracy for leadership-related expenditures
Liaise with Finance as required to ensure timely and accurate processing of financial documentation
Oversee office operations coordination, including supplies, vendor coordination, facilities requests, and workplace logistics
Act as primary liaison with building management and internal operations teams for office needs
Support in-person meeting and event logistics, including setup, coordination, and post-event wrap-up
Manage the office space, order supplies, and stock kitchen with drinks and snacks
Develop, format, and refine presentation materials for town halls, board updates, leadership meetings, and strategic reviews
Ensure consistency, clarity, and executive-level polish in all presentation and communication materials
Support storytelling and structuring of leadership content for internal and external-facing presentations

Requirements

College diploma required; Bachelor’s degree preferred
3–6 years of experience in executive support, operations coordination, or senior administrative roles
Experience supporting senior leadership (VP level)
Exposure to governance, compliance workflows, or document approval systems (DocuSign or similar) is an asset
Experience working across cross-functional teams such as HR/P&C, Finance, or Legal is preferred

Skills

Advanced proficiency in MS Office (Outlook, Word, Excel, PowerPoint)
Strong operational judgment and ability to manage competing priorities in real time
High attention to detail with a systems-thinking mindset
Strong written and verbal communication skills
Proven ability to handle confidential and sensitive information with discretion
Experience with workflow tools such as SharePoint, Confluence, Monday.com, or similar platforms
Ability to proactively improve processes rather than simply execute tasks
Pleasant “can do” attitude, takes steps to work proactively to support

Location

On-site offices in Toronto and Montreal
Remote – work from home
Hybrid as required per role

Work Type

On-site
Remote
Hybrid

Experience Level

3-6 years of experience
Senior-level
VP level support

Education Level

College diploma
Bachelor’s degree preferred

Salary/Compensations

$65,000 - $80,000 a year

Benefits

Health
Dental
Vision
Personal Spending Account (employer paid premiums)
Continuous learning and development via Percipio
MentorMe program
Leadership Training offerings
Perkopolis discount program

About the Company

Numeris is Canada’s most trusted and authoritative source for broadcast measurement and consumer behaviour data.
Industry leading intelligence provider to broadcasters, advertisers, and agencies.
Recognized for over 75 years as providing the gold standard in audience intelligence.
We have great people who do exceptional work.
We take pride in building an environment of continuous learning and career advancement opportunities.
Our teams are collaborative, curious, and dedicated to creating quality experiences.
We love what we do, enjoy each other’s company, and support initiatives to give back to our communities.
We are looking for people to help us shape the future of Numeris, and have a lot of fun along the way.

Equal Opportunity

Numeris is an equal opportunity employer.
We are committed to creating an accessible environment for all our employees and foster a culture that focuses on diversity, equity, inclusion and belonging.
We believe that a diverse workforce helps everyone contribute in meaningful ways towards our shared success.