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About the Role
The Executive Assistant to the Vice Presidents of Finance & Operations will provide core administrative support, facilitating day-to-day activities and administrative operations of the office. This role reports to the Vice President of Operations.
Responsibilities
- Provide scheduling support to the Finance and Operations members of the Executive leadership team (CoDir); Manage travel schedules anticipating and resolving conflicts.
- Assist the Leadership team with administrative tasks, such as scheduling meetings, managing expense reports, invoice processing, filing, shipping, ordering supplies, receiving visitors, and planning events and coordination for team meetings.
- Book travel, hotels, car service for international and domestic travel and process corresponding expense reports accurately and in compliance with company policies.
- Manage and track departmental budgets, invoices, and expense reports; ensure accuracy, compliance, and cost-effectiveness.
- Support the team culture by organizing departmental meetings, lunches, and celebrations; Create meeting agendas and take & distribute minutes.
- Maintain strong relationships with other Executive Assistants, Senior Executives, their direct reports and global colleagues.
- Manage all administrative tasks and coordination for Sustainability benefits and initiatives including volunteer day organization and execution.
- Assist each Executive by organizing and executing special projects from start to finish with minimal guidance.
- Assist in aspects of the onboarding of new team members.
- Develop high-level PowerPoint presentations, Excel spread sheets and Word documents as needed.
Requirements
- Bachelor’s degree
- Minimum of five years’ work experience, preferably supporting luxury retail executives
- Events planning and project management experience is preferred
- Ability to communicate and liase with executives and leaders as well as a diverse employee population
- Excellent verbal, written, and interpersonal communication skills
- High level of confidentiality, discretion, professional maturity, emotional intelligence & social etiquette
- Advanced-level experience with Microsoft Office
- SAP is a plus
- Valid work authorization for employment in the USA
Skills
- Microsoft Office
- SAP
- Calendar management
- Travel booking
- Budget management
- Expense management
- Meeting planning
- Project management
- PowerPoint presentations
- Excel spread sheets
- Word documents
Location
- New York
Work Type
- Full-time
Experience Level
- Minimum of five years’ work experience
Education Level
- Bachelor’s degree
Salary/Compensations
- $95,000 - $105,000 (Annual)
Benefits
- Bonus eligible
- Generous compensation and benefits package
About the Company
- A High Jewelry Maison with a strong heritage who promotes exceptional know-how in an enchanting and creative environment.
- At Van Cleef & Arpels you will be surrounded by passionate experts and will contribute to many new projects which allows our Maison to regularly reinvent itself.
- At Van Cleef & Arpels, we are proud to hire talents from many different backgrounds and experiences.
- We believe that when diversity and inclusion are fully embraced and empowered, creativity and knowledge emerge to deliver excellence.
- By joining Van Cleef and Arpels, you will be part of a Maison where employee career development is at the heart of our ambition.
- Upon your arrival, you will be immersed in our enchanting world with trainings on our history, know-how and creations.