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About the Role
This role supports the day-to-day administrative business activities of Vialto within the Business Center Support team.
Responsibilities
- Pick-up, sorting, and distribution of daily incoming mail
- Pick-up, sorting, and coordination of daily outgoing mail/courier packages
- Printing, photocopying, and scanning of documents
- Updating data management systems
- Courier preparation including waybill creation and package tracking
- Contacting vendors to resolve shipment delay issues
- Monitoring and replenishing office supplies
- Stocking basic kitchen supplies
- Assisting with other administrative tasks or project-based work as required
Requirements
- High school diploma required
- Ability to follow processes and procedures safely and accurately
- Strong work ethic, discretion in handling confidential information
- Ability to prioritize and adapt to changing demands and deadlines
- Strong organizational skills, meticulous follow-up and follow-through
- Good judgment and high attention to detail
- Confidence in ability to work in an ever-changing work environment
- Clearly communicates efficiently and professionally
- Excellent discretion when dealing with sensitive information
- Ability to negotiate and influence effectively
- Provides services according to predetermined requirements and quality standards
- Escalates problems to team lead or manager if unable to resolve
- Ability to take initiative and be client service oriented
- Excellent judgment and strong problem-solving skills
- Proactive approach to working with staff and clients at all levels
- Demonstrates flexibility
- Follows straightforward guidelines and established practices
- Defers major issues to the team lead or manager to resolve
Skills
- Experience working with printers
- Experience with Microsoft and Google suite of products is an asset
- Customer service skills
- Interpersonal skills
- Communication skills
Location
- On-site
Work Type
- Full-time
- Contract
Experience Level
- 1-3 years of related experience
- Entry level
Education Level
- High school diploma
- Post-secondary education is an asset
Salary/Compensations
- CAD $21-$22.50 per hour
Benefits
- Possibility of extension
About the Company
- Vialto is a market leader in global mobility services.
- Our purpose is to ‘Connect the world’.
- We are unique and the only stand-alone global mobility business.
- Our teams help companies streamline and effectively manage their global mobility programs in a cost-efficient and compliant manner.
- Our services focus on providing cross-border compliance and risk assessment for tax, immigration, business travel, rewards and compensation, and remote work.
- Vialto has over 8200 staff in over 150 countries and territories around the world and continues to grow.
- We believe in connecting the world and supporting our colleagues to do the same in their careers by undertaking assignments and opportunities globally that broaden their skills and ultimately benefit our clients.
- Vialto is unstoppable when we work together in a culture of belonging, where everyone can thrive.
- We encourage employees to bring their true self and share their unique talents and expertise to positively impact the communities we serve.
Equal Opportunity
- We are an equal opportunity employer that does not discriminate on the basis of any legally protected status.