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About the Role
As part of the People team, you will build and operate the backbone that enables employees to do their best work. You will ensure day-to-day People operations run smoothly and accurately across the full employee lifecycle, from onboarding to offboarding. This role offers the unique opportunity to shape People foundations in Japan from an early stage in a fast-growing scale-up environment, where your work directly influences process and system evolution.
Responsibilities
- Prepare offers and employment contracts, collect required documents, manage Day 1 setup, and handle probation.
- Support leaver processing and final pay, issue separation and withholding certificates, and manage equipment return and access removal.
- Maintain employee data, manage leave balances, produce reports, and monitor PTO uptake within the HRIS.
- Reconcile and operate attendance records, support monitoring of the 36-Agreement, and check submissions and approvals for working hours.
- Manage social and labour insurance enrolments and withdrawals, employment insurance, remuneration filings, annual labour insurance updates, and benefits.
- Coordinate monthly payroll and tax activities with external providers and internal teams, manage allowances, resident tax updates, and support year-end adjustments.
- Liaise with benefits vendors, coordinate health and stress checks, arrange occupational physician meetings, and set up worksite visits.
- Prepare employment contracts, terms notices, employment and salary certificates, and similar documentation.
- Maintain the employee roster and wage ledger, track residence status, manage fixed-term renewals, and support audit preparation for compliance.
Requirements
- At least one year of experience in a People Operations or HR administrative role with a solid understanding of the full employee lifecycle.
- Knowledge and hands-on experience of Japanese HR administration, including payroll, social and labour insurance, and working-hours management.
- Ability to identify areas for improvement and implement solutions.
- Capacity to manage multiple tasks concurrently and prioritize effectively.
- Strong, considerate communication skills with the ability to build trust with employees, managers, and external partners.
- Fluency in Japanese (N1 or above) and ability to communicate effectively in English (written and verbal) with stakeholders.
- Experience in a start-up or fast-growth environment (desirable).
- Experience supporting teams across multiple locations or geographies (desirable).
- Experience using AI tooling to make workflows more efficient (desirable).
Skills
- Japanese HR administration
- Payroll
- Social and labour insurance
- Working hours management
- Employee lifecycle management
- Task management
- Prioritization
- Communication
- Trust building
- Japanese language proficiency (N1+)
- English language proficiency
Location
- Tokyo, Japan
Work Type
- Full-time
- Hybrid
Experience Level
- At least one year of experience
Benefits
- Benefits and health support
- Occupational health checks
- Stress checks
- Occupational physician meetings
- Worksite visits
About the Company
- Wayve is a fast-growing scale-up.