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About the Role
As part of the People team, you will help build and run the operational backbone that lets our people do their best work. You will keep day-to-day People operations running smoothly and accurately across the full employee lifecycle, from onboarding through to offboarding. You will help shape our People foundations in Japan from an early stage, working in an environment with plenty of white space where your work directly improves how our processes and systems evolve.
Responsibilities
- Preparing offers and employment contracts, collecting required documents, Day 1 setup, and probation management.
- Supporting leaver processing and final pay, issuing separation and withholding certificates, equipment return and access removal.
- Maintaining employee data, managing leave balances, producing reports, and monitoring PTO uptake.
- Reconciling and operating attendance records, supporting monitoring of the 36-Agreement, and checking submissions and approvals.
- Managing enrolments and withdrawals for social and labour insurance, employment insurance, standard and revised remuneration filings, and the annual labour insurance update, plus maternity, childcare and injury/sickness benefits.
- Coordinating monthly payroll and tax activities with external providers and internal teams, managing allowances, resident tax updates, and supporting year-end adjustments.
- Liaising with benefits vendors, coordinating health and stress checks, arranging occupational physician meetings, and setting up and following through on worksite visits.
- Issuing employment contracts, terms notices, employment and salary certificates, and similar documentation.
- Maintaining the employee roster and wage ledger, tracking residence status, managing fixed-term renewals, and supporting audit preparation.
Requirements
- At least one year of experience in a People Operations or HR administrative role, with a solid understanding of the full employee lifecycle.
- Knowledge and hands-on experience of Japanese HR administration, including payroll, social and labour insurance, and working-hours management.
- Ability to spot areas for improvement and implement solutions.
- Capacity to manage multiple tasks in parallel and prioritize effectively.
- Strong, considerate communication skills with the ability to build trust.
- Fluency in Japanese (N1 or above) and ability to work with stakeholders in English (written and verbal communication).
Skills
- Japanese HR administration
- Payroll
- Social and labour insurance
- Working-hours management
- Communication
- Prioritization
- Japanese (N1+)
- English
Location
- Tokyo, Japan
Work Type
- Full-time
- Hybrid
Experience Level
- At least one year of experience
Benefits
- Benefits vendors
- Health checks
- Stress checks
- Occupational physician meetings
- Worksite visits
About the Company
- Founded in 2017, Wayve is the leading developer of Embodied AI technology.
- Our advanced AI software and foundation models enable vehicles to perceive, understand, and navigate any complex environment, enhancing the usability and safety of automated driving systems.
- Our vision is to create autonomy that propels the world forward.
- Our intelligent, mapless, and hardware-agnostic AI products are designed for automakers, accelerating the transition from assisted to automated driving.
- In our fast-paced environment big problems ignite us—we embrace uncertainty, leaning into complex challenges to unlock groundbreaking solutions.
- We aim high and stay humble in our pursuit of excellence, constantly learning and evolving as we pave the way for a smarter, safer future.
- At Wayve, your contributions matter.
- We value diversity, embrace new perspectives, and foster an inclusive work environment; we back each other to deliver impact.
- Make Wayve the experience that defines your career!
Equal Opportunity
- Wayve is committed to creating an inclusive interview experience. If you require any accommodations or adjustments to participate fully in our interview process, please let us know.
- We understand that everyone has a unique set of skills and experiences and that not everyone will meet all of the requirements listed above. If you’re passionate about self-driving cars and think you have what it takes to make a positive impact on the world, we encourage you to apply.
- At Wayve we're committed to creating a diverse, fair and respectful culture that is inclusive of everyone based on their unique skills and perspectives, and regardless of sex, race, religion or belief, ethnic or national origin, disability, age, citizenship, marital, domestic or civil partnership status, sexual orientation, gender identity, veteran status, pregnancy or related condition (including breastfeeding) or any other basis as protected by applicable law.