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About the Role

This position will provide support for a range of projects related to measuring the burden of antimicrobial resistance, and implementing stewardship interventions and other approaches for addressing antimicrobial resistance in Ontario. Specifically, the position is to provide support to implement research projects relating to the measuring the public health impacts of antimicrobial resistance, and designing antimicrobial stewardship interventions.

Responsibilities

Coordinate and provide administrative support on strategic planning, operational or research activities.
Prepare presentation materials.
Update an internal SharePoint website.
Maintain files and contact lists.
Organize meetings.
Manage registrations.
Coordinate various types of submissions.
Process transfer payments to recipient organizations.
Develop workplans and activity reports.
Coordinate budget and quarterly financial reporting templates with Finance.
Draft meeting minutes, commentary, reports, summaries and presentations.
Maintain collaborative working relationships with stakeholders, networks and partners.
Facilitate and organize meetings.
Create terms of reference.
Maintain communication among study partners.
Contribute to regular updates on projects, programs and research activities for inclusion on the PHO’s website.
Support continuous quality improvement approaches.
Coordinate, organize and plan work activities in the provision of logistical support for managers and team members.
Liaise with agencies and other professionals.
Monitor, analyze and evaluate results relating to transfer payment.
Prepare reports and other materials.
Assist the team with programs / operational / research tasks such as preparation of agenda, meeting minutes, presentations, preparation of CVs, abstract submissions, poster preparations, manuscript submission and grant applications.
Prepare for and support managers, team, investigator and advisory committee meetings.
Coordinate logistics including speaker management, travel and catering, and take minutes for meetings.
Promote PHO mandate and strategic initiatives through supporting presentations and participation on PHO committees and at conferences / meetings.
Provide assistance and support to team members.

Requirements

Skill and the ability to work in a matrix management structure and within cross disciplinary teams.
Planning, organizing, project management skills and initiative in order to work efficiently under conditions of multiple deadlines and changing priorities with meticulous attention to detail.
Skill and ability to approach and manage assignments in a fast-paced environment.
Knowledge of transfer payment agreements and the ability to develop and administer transfer payment contracts to recipient organizations.
Prepare roll-up of transfer payment quarterly activity reports, internal activity reports, and annual final activity reports for submission to provincial funders.
Contract and budget coordination and numeracy skills.
Customer Service orientation, tact, diplomacy, and experience in communicating with a variety of stakeholders.
Office computer and data management skills with proficiency in MS Office (Word, Excel, PowerPoint, Visio, Project).
Familiarity with SharePoint in order to manage documents and processes on SharePoint.
Oral and written communication skills.
Client service and relationship building skills.
Judgement and analytical skills.

Skills

Matrix management
Cross-disciplinary teamwork
Planning
Organizing
Project management
Attention to detail
Fast-paced environment management
Transfer payment agreements
Contract administration
Budget coordination
Financial reporting
Numeracy
Customer service
Tact
Diplomacy
Stakeholder communication
MS Office (Word, Excel, PowerPoint, Visio, Project)
SharePoint
Oral communication
Written communication
Relationship building
Analytical skills
Teamwork

Location

Toronto

Work Type

Contract
Fixed Term
Full time

Experience Level

1 to 3 years’ experience

Education Level

Bachelor’s degree in public health, social science or a related discipline

Salary/Compensations

$57,004.00 - $74,300.00

Benefits

Association of Management, Administrative and Professional Crown Employees of Ontario compensation group

About the Company

Rising antimicrobial resistance (AMR) poses a threat for modern medicine and society as a whole.
In 2021, 1.1 million global deaths were attributable to AMR.
Misuse and overuse of antibiotics are important contributors to this health crisis and actions are necessary to slow AMR to mitigate its detrimental impacts where we can no longer effectively treat bacterial infectious diseases.
PHO is committed to ensuring equity in employment.
Our goal is to create a diverse, inclusive workforce that reflects the communities we serve and to ensure our services and communications are accessible to all individuals.

Equal Opportunity

PHO is committed to ensuring equity in employment.
Our goal is to create a diverse, inclusive workforce that reflects the communities we serve and to ensure our services and communications are accessible to all individuals.
Any candidate who requires a job posting in an alternative format may email a request to HR_Inquiries@oahpp.ca.
Once an applicant has been selected for an interview, they can inform PHO about any accommodations they may require at any stage of the interview process.