Impress employers and recruiters.
Choose from hundreds of resume examples.
Impress employers and recruiters.
Choose from hundreds of resume examples.
Target Resume Now
Tailor your resume to this Administrative Assistant role.
Rezi rewrites your resume against Talent Acquisition Team's job description. Free.
Tailor your resume to this Administrative Assistant role.
Rezi rewrites your resume against Talent Acquisition Team's job description. Free.
Don't guess if your resume is good enough.
See how it scores against the Administrative Assistant posting at Talent Acquisition Team — free, in seconds.
Don't guess if your resume is good enough.
See how it scores against the Administrative Assistant posting at Talent Acquisition Team — free, in seconds.
About the Role
CEP Forensic is seeking a friendly, organized, and service-oriented Administrative Assistant for their Toronto office. This role is crucial for creating a welcoming environment and ensuring smooth daily operations, serving as the primary point of contact for clients, visitors, and employees.
Responsibilities
- Manage the front desk, greeting visitors, monitoring access, and directing inquiries.
- Handle incoming telephone calls for LRI Engineering and CEP Forensic.
- Process and distribute incoming mail, packages, and courier deliveries.
- Categorize incoming evidence and notify the designated expert.
- Assist with opening files for LRI and CEP operations.
- Support experts with file preparation and organization.
- Review and format documents for accuracy and professional presentation.
- Maintain office records, documentation, and communications.
- Organize office supplies and maintain common areas.
- Manage file archiving and retrieval processes.
- Coordinate with property management on facility matters.
- Assist with booking boardrooms, hotelling workspaces, and supporting employees.
- Support marketing initiatives with promotional materials.
- Participate on Health & Safety and Social Committees.
- Serve as the designated Fire Warden for the office.
- Protect confidential information with professionalism and discretion.
- Comply with the Quality Management System (QMS) and support audits.
- Provide general administrative support and perform other duties as assigned.
Requirements
- Office Administration Diploma or equivalent education and experience.
- Minimum two years of experience in a receptionist, administrative, or office support role.
- Strong proficiency with Microsoft Office 365 (Word, Excel, Outlook, Teams, and PowerPoint).
- Exceptional customer service and interpersonal skills with a professional and welcoming demeanor.
- Proven ability to handle confidential and sensitive information with discretion.
- Strong planning, organization, coordination, and time management skills.
- Excellent verbal and written communication skills.
- Strong document preparation and formatting abilities with exceptional attention to detail.
- Understanding of cross-functional business processes and workflows.
- Resourceful, proactive, and able to work independently while managing competing priorities.
- Positive, resilient, and adaptable approach to work.
- Ability to collaborate effectively in a fast-paced, team-oriented environment.
Skills
- Microsoft Office 365
- Salesforce
- Customer service
- Interpersonal skills
- Confidential information handling
- Planning
- Organization
- Coordination
- Time management
- Verbal communication
- Written communication
- Document preparation
- Document formatting
- Attention to detail
- Cross-functional business processes
- Workflows
- Proactiveness
- Independent work
- Priority management
- Adaptability
- Collaboration
- Bilingual proficiency in French and English
Location
- Toronto
Work Type
- Hybrid
- Flexible work options
Experience Level
- Minimum two (2) years of experience
Education Level
- Office Administration Diploma or equivalent
Salary/Compensations
- $60,000 - $75,000
Benefits
- Comprehensive benefits package including health, dental, vision, mental wellness, employee and family assistance programs, and virtual healthcare.
- Fitness and home office allowances.
- Paid flex days and additional holiday time.
- Professional development and career growth opportunities.
- Employee events, wellness initiatives, and social activities.
About the Company
- Founded in 1972 by three engineers specialized in electrical failures and fire investigations, CEP Forensic has grown to over 230 professionals across 9 10 offices throughout Canada.
- With more than 50 years of experience and over 125,000 cases handled, CEP experts are trusted by insurers or legal professionals to determine the causes of losses and failures in various fields, including Fire Investigation, Electrical Engineering, Mechanical and Biomechanical Engineering, Structural and Civil Engineering, Materials Engineering, Metallurgy, Collision Reconstruction, Chemistry and Chemical Engineering, and Environmental Science.
- A collaborative, supportive, and inclusive workplace culture.
- The opportunity to work with an experienced and passionate team dedicated to delivering exceptional client service.
Equal Opportunity
- CEP Forensic is committed to providing a welcoming experience for clients, visitors, and employees.