Impress employers and recruiters.
Choose from hundreds of resume examples.
Impress employers and recruiters.
Choose from hundreds of resume examples.
Tailor your resume to this Senior Administrative Assistant role.
Rezi rewrites your resume against Canadian Mental Health Association's job description. Free.
Tailor your resume to this Senior Administrative Assistant role.
Rezi rewrites your resume against Canadian Mental Health Association's job description. Free.
Don't guess if your resume is good enough.
See how it scores against the Senior Administrative Assistant posting at Canadian Mental Health Association — free, in seconds.
Don't guess if your resume is good enough.
See how it scores against the Senior Administrative Assistant posting at Canadian Mental Health Association — free, in seconds.
About the Role
The Canadian Mental Health Association (CMHA), Ontario is seeking an experienced Senior Administrative Assistant to provide daily administrative and coordination support to the Chief Operating Officer (COO) and four Chief Officers.
Responsibilities
- Coordinate time management activities for Chief Officers, including calendar management, scheduling, meeting coordination, agendas, presentations, and event planning.
- Provide core administrative and clerical support, including mail management, invoice processing, expense claims, records management, and minute taking.
- Respond to and redirect unsolicited email and calls.
- Administer privileged material and information confidentially and with sensitivity.
- Maintain records, ensuring file confidentiality.
- Prepare correspondence, memos, meeting minutes, reports, and spreadsheets.
- Set up surveys and prepare reports using online survey tools and appropriate technology.
- Organize travel arrangements.
- Support the coordination of large meetings and stakeholder events.
- Coordinate and plan with the Executive Assistant to the CEO & Board Liaison across the C-suite.
Requirements
- Minimum 3-5 years of work experience in an administrative capacity or equivalent training.
- Experience within the healthcare sector is an asset.
- Ability to determine work priorities when facing conflicting demands and deadlines.
- Ability to manage incoming correspondence and various administrative tasks.
- Ability to multitask, prioritize, and manage time effectively to meet competing demands.
- Must maintain and submit proof of full COVID-19 vaccination as a condition of employment.
Skills
- Proficiency in administrative protocols and procedures.
- Proficiency in various software programs including word processing, Outlook, SharePoint, Smartsheet, Salesforce, graphics, spreadsheets, and databases.
- Communication and interpersonal skills to manage relationships with internal and external stakeholders and staff.
- Analytical and problem-solving skills to manage queries, prepare documents, and resolve calendar conflicts.
- Strong written communication skills to prepare clear and accurate correspondence and reports.
- Ability to manage sensitive and/or confidential information with discretion.
- Organizational and prioritization skills.
- Time management skills.
- Diplomacy and tact.
- Adaptability/Flexibility.
- Organizational Commitment.
- Judgement/Acuity.
- Problem solving/Troubleshooting.
- Creativity.
Location
- Toronto, Ontario
Work Type
- Hybrid
- Full-time
- Contract
Experience Level
- Senior
Salary/Compensations
- $70,000.00 - $73,000.00 per annum
Benefits
- Pension through HOOPP
- Life insurance
- Health insurance
- Dental insurance
- Exclusive paid time-off
- Opportunities for professional development
About the Company
- The Canadian Mental Health Association (CMHA), Ontario is committed to improving services and support for individuals living with mental illnesses and addictions issues, and to the promotion of mental health in Ontario.
- The Canadian Mental Health Association celebrates the value of a diverse workforce that brings professional and lived experience and expertise from a wide variety of backgrounds and life circumstances.
Equal Opportunity
- Workplace and candidate accommodation is available at all stages of the recruitment and selection process upon request.
- We do not use artificial intelligence (AI) tools to screen, assess or select applicants at any stage of the hiring process. All applications will be reviewed and evaluated by our Human Resources team and hiring managers.