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About the Role
CMHA Ontario is seeking an experienced Project Coordinator & Administrator to provide coordination and administrative support for the Supporting Working Ontarians During Uncertain Economic Times project. This role is crucial for ensuring smooth operations, supporting implementation across partners, and managing daily project activities.
Responsibilities
- Support the planning and implementation of the provincial project work plan.
- Collaborate with team members to implement activities, monitor timelines, and evaluate frameworks and processes.
- Create and refine standard operating procedures and support change management for related tools and workflows.
- Support communication and coordination among project partners.
- Manage project schedules, meetings, agendas, as well as taking minutes, and action tracking.
- Coordinate client/participant registration, onboarding, and administrative processes.
- Participate in internal meetings with the project team and within the Programs Department.
- Support procurement, contract administration, and vendor coordination.
- Assist with financial tracking, invoice processing, and budget monitoring in collaboration with Finance.
- Track resource usage and maintain inventory to ensure equitable and timely access.
- Coordinate packaging, shipment, shelving, and organization of program supplies and materials.
- Maintain project documentation, records, and implementation tools.
- Collaborate with project colleagues to ensure accurate administrative and program data collection and synthesis.
- Ensure administrative workflows align with privacy, documentation, and compliance requirements.
- Support the preparation and submission of Ministry reports, partner reports, and Steering Committee materials.
- Provide administrative support for project governance, implementation, and continuous quality improvement activities.
Requirements
- 2-3 years’ work experience in project coordination is required.
- Well-developed administrative, organizational, analytical, and problem-solving skills is required.
- Excellent verbal and written communications skills, including strong writing, editing, and presentation skills with a high attention to detail.
- Experience applying judgment, initiative, and discretion when dealing with confidential, legal, and/or sensitive information.
- Proficiency with Microsoft Office (Word, PowerPoint, Excel, SharePoint, and Outlook) is required.
- Must submit proof of full COVID-19 vaccination as a condition of employment.
Skills
- Work experience with Ontario’s healthcare, business, and/or non-profit sector is a strong asset.
- Experience with basic data analysis is an asset.
- Familiarity with key concepts of mental health promotion, health equity, and social determinants of health an asset.
- Experience with implementing and supporting programmatic change is preferred.
- Experience with Smartsheet software is an asset.
- G Class license is an asset.
Location
- Toronto, Ontario
- 180 Dundas Street West
Work Type
- Full-time
- Contract
- Hybrid
Experience Level
- Experienced
Salary/Compensations
- $76,866.17 - $79,172.16 per annum (Hiring Rate)
- $76,866.17 at Step 1 and $86,513.55 at Step 5 (Salary Grid)
Benefits
- Pension through HOOPP
- Life insurance
- Health insurance
- Dental insurance
- Exclusive paid time-off
- Opportunities for professional development
About the Company
- The Canadian Mental Health Association (CMHA), Ontario is a provincial association, committed to improving services and support for individuals living with mental illnesses and addictions issues, and to the promotion of mental health in Ontario.
- Supporting Working Ontarians During Uncertain Economic Times is a special one-year initiative. This Employment Ontario project is funded by the Government of Ontario. It aims to strengthen workforce resilience by delivering workplace mental health education, clinical supports, leadership development, and employer engagement across Ontario. The project is led by CMHA Ontario in partnership with the Ontario Chamber of Commerce, CMHA Windsor-Essex County, and CMHA York Region South Simcoe.
Equal Opportunity
- The Canadian Mental Health Association celebrates the value of a diverse workforce that brings professional and lived experience and expertise from a wide variety of backgrounds and life circumstances. Whatever your background, if you feel you meet the requirements of this role then we want to hear from you.
- Workplace and candidate accommodation is available at all stages of the recruitment and selection process upon request.
- We do not use artificial intelligence (AI) tools to screen, assess or select applicants at any stage of the hiring process. All applications will be reviewed and evaluated by our Human Resources team and hiring managers.