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About the Role
As our Maintenance Coordinator, you will be the hub that helps keep our maintenance operations running smoothly. You will coordinate and prioritize work orders, communicate with site teams, track inventory, and organize the warehouse, ensuring technicians have what they need. This role plays a key part in keeping everything connected and on track in a fast-paced environment.
Responsibilities
- Receive, review, prioritize, and distribute maintenance work orders to the appropriate staff.
- Email Community Managers to provide maintenance schedules and specify 24-hour notice of entry requirements.
- Track and update the status of work orders, ensuring timely completion and accurate documentation.
- Communicate urgent requests for Contractor support, dispatch contractors, issue P.O.'s, and communicate timelines.
- Perform regular inventory audits of warehouse stock and campus stock to maintain accurate records and appropriate stock levels.
- Update inventory management systems, generating reports on usage trends, restocking needs, and discrepancies.
- Collaborate with the Maintenance Supervisor and Project Coordinators to reorder materials.
- Accept and verify incoming deliveries against purchase orders, noting any discrepancies or damages.
- Organize and store parts, tools, and equipment to maximize space and accessibility.
- Safely lift and move items weighing up to 70 lbs regularly.
- Operate a standard forklift to transport heavier or palletized loads, adhering to all safety guidelines.
- Comply with all safety regulations related to warehouse operations, manual handling, and forklift use.
- Maintain a clean, organized, and hazard-free warehouse environment.
- Report any safety concerns or equipment malfunctions.
- Promote a culture of safety through adherence to protocols and active participation in safety training.
- Prepare and maintain clear records of orders, deliveries, and work order assignments.
- Schedule and coordinate Maintenance staff assignments, ensuring all administrative tasks are completed efficiently.
- Ensure tracking and reporting of distances driven by staff is being completed and accurate.
- Maintain a documented inventory of company tools monthly.
- Provide prompt communication to the Specialized Maintenance team on material availability, shipping delays, or other pertinent updates.
- Perform other duties as assigned.
Requirements
- High school diploma or equivalent required.
- 2+ years experience in a maintenance role in a multi-residential environment is essential.
- Proficiency with work order management or inventory control software.
- Valid forklift operator certification, with proven ability to operate a forklift safely and efficiently.
- Ability to lift and carry items weighing up to 70 lbs on a regular basis.
- Comfortable working in a warehouse environment, including standing, bending, and moving for prolonged periods.
- Strong attention to detail and ability to prioritize tasks in a dynamic environment.
- Clear and concise verbal and written communication skills.
- Proactive in identifying issues, proposing solutions, and adapting to changing requirements.
- Works collaboratively with technicians, supervisors, and other stakeholders.
- Reliable and consistent in meeting deadlines, completing tasks, and following through on commitments.
Skills
- Work order management
- Inventory control
- Forklift operation
- Communication
- Organization
- Prioritization
- Attention to detail
Location
- Onsite
Work Type
- Full-time
Experience Level
- 2+ years
Education Level
- High school diploma or equivalent
- Post-secondary education in business administration, supply chain, or a related field is preferred
Salary/Compensations
- Competitive wage structure
Benefits
- Health and wellness benefits
- Opportunities for subsidized professional development
- Room for future growth and advancement
About the Company
- Old Oak demonstrates integrity in everything they do.
- Old Oak keeps its people, customers, and community as its priority.
- Old Oak is a company where people want to be.
- Old Oak is a Certified Great Place to Work®.
- Old Oak is a company that gives back to the local community.
- Old Oak offers a friendly, fun, and safe team-oriented work environment.
Equal Opportunity
- Old Oak is an Equal Opportunity Workplace committed to fostering a safe, healthy, and inclusive work environment.
- Old Oak is committed to providing a fully accessible recruitment process.
- Accommodations are available upon request.