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About the Role

Mackenzie Financial Corporation is seeking a Senior Administrative Assistant to join the Retail Distribution Ontario team. This role provides essential administrative support to the Regional Vice Presidents Ontario teams, contributing to the smooth operation of the department and supporting the achievement of financial goals.

Responsibilities

Co-ordinate and organize team and client meetings utilizing Salesforce to confirm Product Managers / client meetings.
Schedule monthly Regional Team Meetings (RTM) in coordination with Sales Enablement, booking meeting rooms and catering.
Process online SNAP requests via IGM Intranet for staffing updates, housekeeping, and facilities requests.
Manage catering requirements for team meetings using internal catering or external vendors.
Distribute monthly Commission Statements for Wholesalers as provided by HR Compensation.
Co-ordinate travel arrangements, roadshows, and prepare expense reports.
Perform general administrative duties, including scheduling meetings, drafting reports and presentations, photocopying, and scanning.
Support teams by performing tasks as required to meet deadlines.
Prepare and maintain spreadsheets, analyze data, and create presentations in PowerPoint.
Order and maintain general office supplies.
Test internal controls and document procedures.
Perform general accounting and other administrative duties as required.
Provide coverage and share duties with other members of the administrative support team as required.

Requirements

A minimum of 3+ years’ experience as an Administrative Assistant.
Excellent communication skills, both verbal and written.
Excellent interpersonal skills to interact with individuals at all levels of the organization.
Ability to handle confidential information professionally.
Detail-oriented, accurate and able to perform in a fast-paced environment.
Outstanding organizational, planning and prioritization skills.
Ability to multi-task to manage/prioritize multiple projects simultaneously as required.
Ability to work well independently and within a team environment.

Skills

Proficient with MS Office applications (Microsoft Word, Outlook, Excel, PowerPoint) at the intermediate level.
Proficient with Salesforce at the intermediate level.
Exceptional technology skills and digital savvy.
Utilizing technology for document management.
Facilitating team collaboration.

Location

Ontario

Work Type

Hybrid

Experience Level

3+ years’ experience as an Administrative Assistant

Salary/Compensations

$51,000 - $64,000

Benefits

Competitive base salary
Performance-weighted bonus
Education/career support
Option to join Employee Share Purchase Plan with employer matching component
Competitive health and dental coverage
Flexible plan for you and your family
Short-term & long-term disability plans
Voluntary Group RRSP enrolment with employer matching component
Paid volunteer days
Competitive time off including 10 wellness days off
WorkPerks discount program
Hybrid & flex work arrangements
Engaging with community through Business Resource Groups (BRG communities are volunteer employee-led groups formed around a common interest, identity, or background)

About the Company

GM Financial Inc. is a leading wealth and asset management company in Canada, managing approximately $310 billion in assets as of December 31, 2025.
It offers financial planning and investment services to over two million Canadians through IG Wealth Management and Mackenzie Investments.
Mackenzie Investments, founded in 1967, is a key part of IGM's business model, serving as a comprehensive asset-management partner for Canadian financial advisors and their clients.
We are proud to be recognized as one of Canada’s Top 100 Employers for the fourth consecutive year and one of Canada’s Best Diversity Employers.
Our vision and strategy aim to innovate the industry and support Canadians in achieving their financial goals.
Join our team to engage in continuous learning and skill development in a supportive environment.
Experience the best of both worlds with our hybrid work environment, where you spend three days a week in the office, connecting, collaborating, and enjoying quality time with your amazing colleagues!
Our Values: Be better; we strive for improvement in everything we do.
Be accountable; we foster clarity and are empowered to act responsibly.
Be a team; we are united to drive collective impact to achieve our goals.

Equal Opportunity

IGM is a diverse workplace committed to doing business inclusively - this starts with having a representative workforce! We encourage applications from all qualified candidates that represent the diversity present across Canada – including racialized persons, women, Indigenous persons, persons with disabilities, 2SLGBTQIA+ community, gender diverse and neurodiverse individuals, as well as all who may contribute to the further diversification of ideas.
Mackenzie Investments is an accessible employer committed to providing barrier-free recruitment experience. If you require accommodation or this information in an alternate format at any stage of the recruitment process, please reach out to the Talent Acquisition team who will work with you to meet your needs.