Impress employers and recruiters.
Choose from hundreds of resume examples.

Target Resume Now

Tailor your resume to this Program Management Information Systems (PMIS) Coordinator role.

Rezi rewrites your resume against Stantec's job description. Free.

Resume score gauge reading 58 out of 100

Don't guess if your resume is good enough.

See how it scores against the Program Management Information Systems (PMIS) Coordinator posting at Stantec — free, in seconds.

About the Role

Stantec is seeking a PMIS Coordinator to support the administration, maintenance, and operation of Program Management Information Systems (PMIS) on major infrastructure and capital programs. This role involves working with project teams, managing document workflows, and ensuring project information integrity.

Responsibilities

Monitor PMIS workflows and ensure project records progress through established review and approval processes.
Support document control and PMIS workflows throughout project delivery, including construction, contract administration, and field investigation phases.
Coordinate RFIs, submittals, transmittals, project correspondence, and approval workflows within the PMIS.
Perform quality assurance and data validation reviews for project records, forms, and documents.
Ensure project documentation is properly organized, stored, retained, and managed according to document control procedures and project requirements.
Monitor compliance with PMIS standards, document control procedures, and project governance requirements.
Provide PMIS user support and assist in resolving workflow, data quality, and document control issues.
Coordinate with PMIS providers to investigate and resolve technical, system, and workflow issues.
Develop training materials, support end-user training, and communicate system updates and guidance to users.
Support project teams during PMIS rollouts, process improvements, and continuous improvement initiatives.
Support PMIS testing, upgrades, integrations, rollouts, and continuous improvement initiatives.
Maintain accurate project records and support project teams throughout the project lifecycle.
Collaborate with Project Management, Program Controls, Project Controls, and Document Control teams to support effective PMIS utilization.
Participate in client meetings, workshops, and occasional site visits as required.

Requirements

1-2 years of experience using PMIS platforms such as Kahua, e-Builder, Procore, Unifier, or similar systems.
Knowledge of PMIS workflows, document management, records administration, and approval processes.
Proficiency in Microsoft Office (Excel, Word, Outlook, Teams) and a good understanding of business applications and information systems.
Strong attention to detail with the ability to identify document control issues.
Strong organizational, communication, and customer service skills.
Demonstrated ability to learn new systems and follow established processes.
Interest in project management, project controls, and digital project delivery.
Experience supporting construction, engineering consulting, infrastructure, or capital projects.
Experience coordinating RFIs, submittals, transmittals, document review workflows, and construction-related documentation.

Skills

PMIS platforms
Microsoft Office Suite
Document management
Records administration
Approval processes
Attention to detail
Organizational skills
Communication skills
Customer service skills
System learning
Process adherence
Project management
Project controls
Digital project delivery
RFI coordination
Submittal coordination
Transmittal coordination
Document review workflows
Construction documentation

Location

Toronto, Ontario, Canada

Work Type

Occasional travel may be required

Experience Level

1-2 years of experience

Education Level

Diploma or Bachelor's degree in Information Technology, Construction Management, Engineering, Business Administration, Project Management, or a related field.
Equivalent combination of education, internships, and early professional experience.

Benefits

Health, dental, and vision plans
Wellness program
Health care spending account
Wellness spending account
Group registered retirement savings plan
Employee stock purchase program
Group tax-free savings account
Life and accidental death & dismemberment (AD&D) insurance
Short-term/long-term disability plans
Emergency travel benefits
Tuition reimbursement
Professional membership fee coverage
Paid time off

About the Company

Stantec is a global leader in sustainable engineering, architecture, and environmental consulting.
The diverse perspectives of our partners and interested parties drive us to think beyond what’s previously been done on critical issues like climate change, digital transformation, and future-proofing our cities and infrastructure.
We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what’s possible.

Equal Opportunity

In compliance with pay transparency laws, pay ranges are provided for positions in locations where required. Please note, the final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible. Actual compensation for part-time roles will be pro-rated based on the agreed number of working hours per week.