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About the Role
Support multiple Senior Vice Presidents remotely from Canada by performing clerical tasks, coordinating calendars, scheduling travel, booking and preparing meeting rooms, setting meeting agendas, preparing reports, and setting the executives’ daily schedule. A keen understanding of business concepts is also very important.
Responsibilities
- Coordinating the executives’ daily schedule and deliverables.
- Managing confidential documents with sensitive employee/account/client specific data on behalf of the executive(s).
- Supporting the executive(s) during key meetings including the taking of notes and the follow-up of actions to be performed.
- Organizing key internal and external meetings including preparation and distribution of meeting materials and booking and staging meeting rooms.
- Proactively carrying out administrative tasks in support of the executive(s) including, but not limited to, creation of presentations, creation of reports, correspondence and communications.
- Reviewing outgoing materials and correspondence for internal consistency and conformance with company policies.
- Managing and maintaining documentation for the executive(s) in various locations such as SharePoint and other directories.
- Coordination of special projects and department activities.
- Performing other administrative duties as required.
Requirements
- Exceptional customer service skills.
- Ability to coordinate with C Suite clients
- Excellent organization and time management skills.
- Advanced working knowledge of Microsoft Office suite.
- High proficiency in creating PowerPoint presentations.
- Ability to manage calendars within Microsoft Outlook.
- Excellent writing, analytical and problem-solving skills.
- Ability to effectively respond to shifting and changing priorities of a complex nature.
Skills
- Microsoft Office suite
- PowerPoint presentations
- Microsoft Outlook
Location
- Toronto, Ontario (CA-ON), Canada (CA)
Work Type
- Remote
Experience Level
- At least 3 years of experience as an Executive Assistant or similar role
Education Level
- College or University diploma in Business discipline or similar education and work experience
Salary/Compensations
- $70,000 to $95,000
About the Company
- NTT DATA is a $30 billion business and technology services leader, serving 75% of the Fortune Global 100.
- We are committed to accelerating client success and positively impacting society through responsible innovation.
- We are one of the world's leading AI and digital infrastructure providers, with unmatched capabilities in enterprise-scale AI, cloud, security, connectivity, data centers and application services.
- Our consulting and Industry solutions help organizations and society move confidently and sustainably into the digital future.
- As a Global Top Employer, we have experts in more than 50 countries.
- We also offer clients access to a robust ecosystem of innovation centers as well as established and start-up partners.
- NTT DATA is a part of NTT Group, which invests over $3 billion each year in R&D.
Equal Opportunity
- NTT DATA is an equal opportunity employer.
- Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.