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About the Role

The New York State Department of Agriculture and Markets is seeking four Contract Management Specialist 1s (or Trainees) to join the Division of Fiscal Management in Albany. These individuals will play a key role in developing, evaluating, and reviewing contracts, RFPs, IFBs, RFQs, RFIs, RFAs, and other related financial documents. They will perform routine administrative processes associated with contract lifecycle management, review contractor performance, and ensure adherence to contract terms. Responsibilities include contract monitoring, managing modifications and amendments, processing claims and payments, and providing technical assistance. They may also supervise subordinate staff.

Responsibilities

Developing, evaluating, and reviewing contracts, Requests for Proposals (RFPs), Invitation for Bids (IFBs), Requests for Qualifications (RFQs), Requests for Information (RFIs), Requests for Applications (RFAs), and other related financial documents.
Performing routine administrative processes associated with contract lifecycle management.
Reviewing contractor performance and ensuring adherence to contract terms and conditions.
Conducting contract monitoring tasks, including managing necessary contract modifications and amendments.
Processing contract claims and vouchers and approving/reviewing contract payments to ensure compliance with contractual obligations.
Providing technical assistance and guidance to internal stakeholders and contractors regarding contract matters.
Potentially supervising and guiding subordinate staff involved in contract administration.

Requirements

Six years of experience managing contracts and related budgets including one or more of the following areas: negotiation with contractors and vendors; fiscal management, including bidding, payment, analysis, and fiscal reporting; contract development, including developing requests for proposals; contract execution, including securing signatory approval from control agencies; monitoring and review of contract terms.
Associate degree may substitute for two years of specialized experience.
Bachelor's degree may substitute for four years of specialized experience.
Master's degree may substitute for five years of specialized experience.
J.D. may substitute for six years of specialized experience.
If appointed to Contract Management Specialist Trainee 2, requires an additional one year of experience in managing contracts and related budgets or a J.D., master's or higher degree in a related field.
If appointed to Contract Management Specialist 1, Grade 18, requires an additional two years of experience in managing contracts and related budgets.
Current Department of Agriculture and Markets employee with one year of permanent, contingent-permanent, or 55 b/c service as a Contract Management Specialist Trainee 1, NS, Contract Management Specialist Trainee 2, NS and Contract Management Specialist 1, G-18; if less than one year, must be reachable on the current eligible list for this location if one exists.
One year of permanent, competitive service in a title designated as appropriate for transfer under Section 70.1 of the Civil Service Law (e.g., Administrative Assistant 1, Program Aide, Office Assistant 3).
One year of permanent, competitive service in a title designated as appropriate for transfer under Section 70.1 of the Civil Service Law (e.g., Administrative Specialist Trainee 2, Economic Development Program Specialist Trainee 2 Agriculture, Budgeting Analyst Trainee 2).
One year of permanent, competitive service in a title designated as appropriate for transfer under Section 70.1 of the Civil Service Law (e.g., Administrative Specialist 1, Auditor 1, Economic Development Program Specialist 1 Agriculture, Senior Accountant, Senior Budgeting Analyst).
One year of permanent, competitive service in a Grade 11 title or higher, a bachelor's or higher degree, and a passing score on the most recent Professional Career Opportunities examination (PCO) or Public Administration Transition Test (PATT).
Previous permanent New York State employees who resigned their positions may be reinstated.
Bachelor's degree or higher to be eligible for the Contract Management Specialist Trainee 1.
Must inform the hiring agency of additional experience at the time of interview.

Skills

Contract management
Budget management
Contract negotiation
Vendor negotiation
Fiscal management
Bidding
Payment processing
Financial analysis
Fiscal reporting
Contract development
RFP development
Contract execution
Contract monitoring
Contract modification
Contract amendment
Claims processing
Payment approval
Technical assistance
Guidance on contract matters

Location

Albany, NY

Work Type

Full-time
Permanent
Contingent Permanent
Office-based
Telecommuting may be available

Experience Level

Trainee
1 year of experience
2 years of experience
4 years of experience
5 years of experience
6 years of experience

Education Level

Associate degree
Bachelor's degree
Master's degree
Juris Doctor

Salary/Compensations

$53,764/year (Trainee 1)
$59,994/year (Trainee 2)
$66,951/year (Contract Management Specialist 1)
Potential to reach $85,138/year (job rate for SG-18)

Benefits

Cost-effective health insurance options
Fully covered dental and vision care
New York State Pension Plan
5 personal days (first year)
13 vacation days (first year)
13 sick days (first year)
13 paid holidays (first year)
Deferred Compensation Plan
Flex Spending Account
NY's 529 College Savings Program
Potential eligibility for Federal Public Service Loan Forgiveness Program (PSLF)

About the Company

The New York State Department of Agriculture and Markets is committed to cultivating a thriving food and agriculture industry that benefits everyone.
The department offers a dynamic environment where innovation, sustainability, and community engagement are paramount.
Opportunities exist in areas such as environmental science and economic development.
The department focuses on professional and personal growth for its employees while making a tangible impact on New York.

Equal Opportunity

The Department is an Equal Opportunity Employer.
All people with disabilities are encouraged to apply.
Committed to providing equal employment opportunity, and reasonable accommodations and/or modifications as necessary, for qualified persons with disabilities.