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About the Role
The Executive Assistant provides high-level administrative support to Canada Guaranty’s CEO and senior executives, acting as a liaison to the Board of Directors. This role manages complex schedules, coordinates communications, supports business initiatives, and ensures the efficient operation of the CEO's office.
Responsibilities
- Serve as a primary point of contact between the CEO and external stakeholders
- Manage the CEO's calendar, appointments, meetings, and travel arrangements, prioritizing and coordinating competing demands on the CEO's time
- Draft, edit, and proofread reports, presentations, and executive communications
- Support the execution of strategic initiatives and special projects
- Conduct research and gather information to support executive decision-making
- Prepare reports, analyses, summaries, and recommendations for leadership meetings
- Coordinate and support Board of Directors meetings, executive leadership meetings, and company events
- Coordinate travel logistics, expense reporting, and budget tracking
- Coordinate communications with customers, partners, vendors, investors, and community stakeholders as required
- Manage confidential and sensitive information with the highest degree of discretion
Requirements
- Bachelor's degree preferred, an equivalent combination of education and professional experience may be considered
- At least 5 years of executive administrative support experience, preferably supporting C-suite executives, with a proven ability to anticipate needs and proactively solve problems
- Previous experience managing confidential information and interacting with senior stakeholders
- Impeccable organizational and time management skills with the ability to work independently and multitask effectively under pressure
- High level of integrity and demonstrated ability to maintain confidentiality when managing sensitive information
- Strong written and verbal communication abilities, demonstrating a high level of professionalism, discretion, and emotional intelligence and strong attention to detail and accuracy
- Proactive and solution-oriented mindset, anticipating needs and taking initiative
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams) and other relevant tools/software
- Previous experience managing events for senior stakeholders
- Experience interacting with government & public officials and managing relationships
Skills
- Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams)
- Organizational skills
- Time management skills
- Written communication
- Verbal communication
- Attention to detail
- Accuracy
- Problem-solving
- Multitasking
- Discretion
- Emotional intelligence
Location
- Canada
Work Type
- Hybrid
Experience Level
- 5+ years of executive administrative support experience
Education Level
- Bachelor's degree preferred
Salary/Compensations
- $85,000 to $105,000
Benefits
- Competitive compensation
- Company-matched retirement programs
- Health and dental coverage
- Flexible work options
About the Company
- Canada Guaranty is a privately held Canadian mortgage insurer, established in 2010.
- Committed to service excellence and helping Canadians achieve successful, long-term homeownership.
- Offers mortgage solutions that protect lenders and investors from losses while ensuring Canadians have access to affordable and sustainable homeownership.
- Performance-driven culture thrives on accountability, collaboration, and supportive teamwork.
Equal Opportunity
- Canada Guaranty is committed to fostering an equitable, accessible environment where all employees feel valued and supported.
- Committed to building a workforce that is representative of the communities we serve and work alongside.
- Candidates may request accommodation at any point during the interview process.