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About the Role
Navan is seeking a Senior Manager, Real Estate and Workplace Programs to establish the operating cadence for its global real estate and workplace portfolio. This role focuses on structuring space, lease obligations, key dates, occupancy, utilization, space planning, active workstreams, stakeholder inputs, standards, and portfolio decision processes. The position owns the internal portfolio strategy, business case development, broker coordination, and decision process, transforming fragmented information into clear decisions, timelines, and executive updates. This is a hands-on role for an individual with corporate real estate judgment and global portfolio discipline, leveraging modern tools and AI-enabled workflows to enhance the real estate and workplace operating system.
Responsibilities
- Build and maintain a global portfolio view of spaces, lease obligations, commercial terms, capacity, business purpose, documents, owners, and upcoming decisions.
- Own the portfolio calendar, ensuring visibility and actionability of key lease, renewal, expansion, project, payment, and approval deadlines.
- Manage broker relationships and transaction workstreams, aligning market activity, proposals, deal timelines, and stakeholder inputs with business needs.
- Develop internal business cases for real estate decisions, including options, assumptions, risks, financial impact, operational implications, and recommended actions.
- Partner with Finance to track occupancy costs, rent commitments, capex/opex assumptions, budget exposure, forecast changes, and scenario models.
- Coordinate occupancy, utilization, and capacity planning inputs to inform space planning options like expansion, consolidation, or relocation.
- Align with business stakeholders on requirements, constraints, timing, decision-makers, and open questions.
- Create visibility for real estate and workplace projects, including milestones, owners, dependencies, risks, budgets, and escalations.
- Establish repeatable standards for space requests, project handoffs, site readiness, and portfolio reviews.
- Apply AI-enabled workflows and automation to improve portfolio visibility, reporting, decision preparation, and operating efficiency.
Requirements
- 6+ years of experience in corporate real estate, workplace strategy, real estate portfolio management, or real estate program management.
- Experience supporting a multi-site corporate real estate or workplace portfolio; international or global portfolio experience strongly preferred.
- Strong understanding of lease events, renewals, notice dates, transaction timelines, landlord coordination, broker processes, and key commercial obligations.
- Experience managing brokers and external real estate partners while owning internal stakeholder alignment, business case development, financial assumptions, and executive decision materials.
- Ability to connect headcount, seats, utilization, cost, timing, and business needs into clear portfolio views, options, and decision support.
- Strong partnership skills with Finance, People, Legal, Procurement, IT, Security, and regional workplace teams on occupancy planning, portfolio forecasting, and real estate decision governance.
- Strong program management skills, with the ability to create clear cadences, decision tracking, escalation paths, and cross-functional accountability.
- Excellent analytical and executive communication skills, with the ability to synthesize conflicting inputs into clear trackers, status updates, decision memos, risk summaries, and leadership updates.
- Strong comfort with AI-enabled tools, automation, and data-driven workflows; curious and proactive about using technology to improve team operations.
- Ability to travel up to 20% across domestic and international locations.
Skills
- Corporate real estate
- Workplace strategy
- Real estate portfolio management
- Real estate program management
- Global portfolio management
- Lease event management
- Transaction management
- Broker management
- Stakeholder alignment
- Business case development
- Financial analysis
- Executive communication
- Analytical skills
- AI-enabled tools
- Automation
- Data-driven workflows
- Program management
- Occupancy planning
- Capacity planning
- Space planning
Location
- Global
Work Type
- Full-time
Experience Level
- Senior Manager
- 6+ years of experience
Salary/Compensations
- $113,400—$252,000 USD
About the Company
- Navan is an AI-first company.
- Navan uses AI-assisted Automated Employment Decision Tool (Metaview) to assist with evaluating resumes against job qualifications for this role.
- All final decisions are made by human recruiters and hiring managers.
- Metaview does not automatically reject candidates or make final hiring decisions.
- Our recruiters and hiring managers review all outputs and make the final hiring decision regarding every application.
- Refer to our Candidate Privacy Notice for more information about our processing of personal data, and your rights.