Project Administrative Assistant/Expeditor
Heritage Mechanical Services, Inc. · East Farmingdale, NY, US
13 days agoImpress employers and recruiters.
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About the Role
Heritage Mechanical is seeking a Project Administrative Assistant responsible for efficient and accurate control and data management of project documents. This role will assist project management and the operation team with processing of all required paperwork and submittals in a timely and cost effective manner, and will handle incoming calls and provide general administrative duties.
Responsibilities
- Documents, organizes, records, and distributes project documentation (i.e. correspondence, RFI’s, Submittals, Releases and Packing slips).
- Organizes and maintains electronic and hard copy files.
- Distribute submittals after project manager reviews and approves.
- Expedite and tracking of material and equipment for all projects.
- DOB filing / FDNY permits as required.
- Routine administrative support for project team.
- Maintains a regular work schedule and understands the importance of reliable attendance.
- Other relevant duties may be assigned as required.
Requirements
- High School Diploma or GED
- 2+ years administrative experience.
- Construction Project Assistant experience a plus.
- Must be able to download files from various FTP sites.
- Must have the demonstrated ability to effectively communicate, cooperate, and collaborate with multiple levels of employees
Skills
- Proficiency using Microsoft Office Programs (Word, Excel, Outllook)
- Experience using Blue Beam Revu a plus
- Construction Software (eSub and AutoDesk) a plus.
Location
- Office environment
- Construction field sites
Work Type
- Full-time
Experience Level
- 2+ years administrative experience
Education Level
- High School Diploma or GED
Salary/Compensations
- $70,000-$75,000/year
Benefits
- Medical coverage
- Dental coverage
- Vision coverage
- Health savings accounts
- Flexible spending accounts
- Life insurance
- Disability insurance
- 401(k) Savings Plan
- College Coach
- Employee assistance program
About the Company
- We are the premier choice for new construction or building renovations, plant overhauls, equipment refurbishment, machine replacement, or emergency repairs.
- As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success.
Equal Opportunity
- Equal Opportunity Employer/Veterans/Disabled