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About the Role
This contract position offers an exciting opportunity to join our People team, playing a key role in creating a seamless experience for candidates, recruiters, and hiring teams while improving the speed and efficiency of our hiring processes.
Responsibilities
- Own and manage interview scheduling in close partnership with our recruiters and hiring teams
- Communicate clearly with candidates throughout the process, ensuring they receive an exceptional experience
- Coordinate complex interview schedules across multiple stakeholders, locations, and time zones
- Participate in hiring kick-off calls and support recruiters throughout the recruitment process
- Maintain accurate and up-to-date information across our ATS and Talent Acquisition databases
- Advertise open positions and ensure job postings are accurate, consistent, and compliant
- Support initiatives that strengthen our employer brand
- Identify opportunities to improve hiring velocity by optimizing scheduling and operational processes
- Maintain strong data hygiene and identify opportunities for automation and greater efficiency
Requirements
- Experience in an assistant, coordinator, or operational role within a fast-paced environment
- Good acumen with AI tooling and solutions
- Excellent organization and attention to detail, with experience managing multiple priorities and stakeholders
- The ability to prioritize effectively and create a structured weekly schedule
- Confidence using technology and digital tools
- Strong written and verbal communication skills, ideally developed in a customer- or candidate-facing role
- A commitment to consistently delivering an excellent experience
- An outgoing, enthusiastic, and adaptable approach
- Excitement about becoming a core member of a collaborative, high-performing team
Skills
- AI tooling
- Applicant tracking systems
- Digital tools
- Job boards
- Scheduling
- Technology
Location
- Toronto
- New York
- Austin
Work Type
- Contract
- Hybrid
- Remote-friendly
Experience Level
- 6+ months
Salary/Compensations
- Competitive contractor day rate package
Benefits
- Trust
- Flexible working hours
About the Company
- We can only win as a team. We are all founders and do the right thing for our peers, Pigment customers, partners, and the planet
- We aim to become the best at what we do by delivering with rigor and ambition every day. Delivering means building a passionate Pigment community
- We are biased towards action. Every action leads to learning and these learnings get us one step closer to our mission
- We are generous with our feedback, open to change our views and we approach it with empathy knowing everyone is trying to do the best for Pigment
- We lead with empathy, solve what matters, and deliver clarity in a complex world to make our Customers heroes in their organisations