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About the Role

The Programming and Events Specialist will lead the design, coordination, and execution of a growing portfolio of programming for the Lawrence National Centre for Policy and Management. This role involves collaborating with internal and external stakeholders to drive engagement, elevate the Centre's profile, and deliver high-impact experiences.

Responsibilities

Lead the end-to-end coordination and execution of the LNC’s programming portfolio, including roundtables, conferences, speaker series, executive dialogues, workshops, and signature events.
Manage event logistics from concept through delivery, including venue selection, vendor management, catering, audio-visual and hybrid/virtual platform setup, run-of-show development, and on-site execution.
Develop and maintain event project plans, timelines, and budgets, proactively identifying risks and recommending solutions.
Coordinate invitation management, registration, RSVP tracking, and guest communications for senior audiences.
Support speaker and participant engagement, including outreach, briefing materials, travel and accommodation coordination, and day-of hospitality.
Capture post-event analytics, feedback, and lessons learned to inform continuous improvement of the LNC’s programming.
Provide operational support to the LNC team, including coordination, meeting scheduling, agenda preparation, and follow-up on action items.
Process invoices, expense reports, purchase orders, and reimbursements in accordance with Ivey and Western financial policies.
Maintain organized digital records, shared drives, contact databases, and mailing lists.
Coordinate procurement, office logistics, and vendor onboarding as required for Centre operations.
Contribute to the drafting and refinement of internal processes, templates, and standard operating procedures.
Coordinate the recruitment, onboarding, scheduling, and day-to-day supervision of student research assistants, event volunteers, and work-study students.
Serve as the primary point of contact for student Research Assistants (RA), providing guidance, prioritizing assignments, and ensuring quality and timely completion of deliverables.
Support the administration of contracts for external contributors, policy fellows, and vendors.
Maintain records of student and contractor engagements to support reporting renewals and audit requirements.
Coordinate the production and distribution of LNC communications, including newsletters, event promotions, website updates, and social media content.
Draft communications materials such as event invitations, speaker bios, program agendas, briefing notes, and post-event summaries.
Support the packaging and dissemination of LNC research outputs, policy reports, and thought leadership pieces.
Provide support to the LNC and Lab websites, LinkedIn and external facing communication channels.
Serve as a professional and responsive point of contact for LNC stakeholders, including senior industry, government, and academic partners, faculty, students, and cross-functional Ivey and Western colleagues.
Support collaboration with the LNC, Lab and other Ivey research centres on joint programming and initiatives.
Contribute to team meetings, planning sessions, and strategic discussions.

Requirements

Undergraduate degree or college diploma in a relevant discipline such as business, communications, public administration, political science, hospitality and event management, product coordination or a related filed.
2+ years of experience in event coordination, program administration, office administration, project coordination or a related support role.
Experience in a university, non-profit, public policy, research, advancement, events or professional services environment is an asset.
Demonstrated experience managing multiple concurrent events or projects from planning through execution, including logistics, vendor coordination, and on-site delivery.
Familiarity with budget tracking, invoice processing, and standard procurement or financial administration processes.
Experience working with senior stakeholders (e.g., executives, government officials, faculty, or board level audiences).
Experience supporting communications activities such as newsletters, social media, website content, or event promotion, is an asset.
This position requires travel which depends on the number of events or stakeholder engagements organized by the Centre in Toronto or other cities.

Skills

Exceptional organizational and project management skills
Proven ability to manage competing priorities, meet tight deadlines, and maintain attention to detail across multiple simultaneous initiatives.
Strong attention to detail and accuracy in tracking information, maintaining records, preparing materials and following administrative processes.
Professional written and verbal communication skills
Ability to interact effectively with faculty, students, senior leaders, external partners, vendors and guests.
Service-oriented approach with sound judgement, tact and discretion when handling confidential or sensitive information.
Ability to anticipate operational needs, identify gaps and proactively follow up to move tasks forward.
Comfort working in a fast-paced environment with shifting priorities, deadlines, and event-driven peaks.
Strong collaboration skills and ability to support colleagues, faculty, students and stakeholders.
Proficiency with Microsoft Office applications, shared drives, spreadsheets, databases, calendars, and collaboration tools.
Ability to learn University systems and event platforms as required.
Ability to work occasional evenings or outside regular business hours to support events and programming.
Demonstrated ability to work both independently and collaboratively as part of a small, high-performing team.
Interest in or awareness of Canadian public policy, business, or economic issues is considered an asset.
Genuine curiosity for the LNC’s mission is welcomed.

Location

London, ON

Work Type

Full-time
3 year renewable contract

Experience Level

2+ years of experience

Education Level

Undergraduate degree or college diploma in a relevant discipline

Salary/Compensations

$57,594 - $72,018

Benefits

A collaborative and engaging work culture
Opportunity to join a community of people-focused professionals
Market competitive compensation with annual increases available
Generous benefits package with employer-paid premiums, including a comprehensive Health and Dental Plan, Health Care Spending Account, short- and long-term disability programs, no waiting period required.
Enhanced mental health benefits coverage and resources.
Life and AD&D insurance for you and your family.
Out-of-country travel insurance.
Employee and Family Assistance Program.
Pregnancy and Parental top-up leave program.
A generous group retirement savings plan with 7.5% employer contributions.
Vacation starting at 15 days per year plus 2 paid Ivey Personal Days.
Paid time off during the School’s December holiday closure.
Numerous campus-wide arts, culture, and sport events.
Supports for professional development and career progression opportunities.

About the Company

Ivey Business School at Western University is Canada’s leading provider of real-world, case-based business education.
Ivey offers undergraduate and graduate degree programs, as well as Executive Education at campuses in London, Toronto, and Hong Kong.
Ivey’s Lawrence National Centre for Policy and Management (LNC) bridges the gap between academia, business, and government to advocate for sound policy.
The Centre’s work focuses on policy issues within the pillars of digital, trade, and supporting social infrastructure to unlock Canadian competitive advantage and generate sustained, inclusive growth.
The LNC advances this mission through rigorous, evidence-based research, the publication of thought leadership and policy reports, and the convening of senior leaders from industry, government, and academia.
Established in April 2016, the Scotiabank Digital Banking Lab studies and understands the implications of digital disruption for banking and financial services, and to prepare students to operate in an environment of changing technology and innovation.
The Lab produces applied research, case studies, and industry insights on emerging topics such as fintech, artificial intelligence, open banking, cyber security, and the evolving regulatory landscape.
Where areas of focus overlap, the Lab works in close collaboration with the LNC to deliver joint research, programming, and convening activities that amplify the impact of both units.

Equal Opportunity

Ivey Business School is committed to Equity, Diversity, and Inclusion.
Ivey welcomes applications from all qualified individuals.
Ivey is committed to employment equity and diversity in the workplace, and welcomes applications from women, members of racialized groups/visible minorities, Indigenous persons, persons with disabilities, persons of any sexual orientation, and persons of any gender identity or gender expression.
Prior to the next step in the recruiting process, we welcome you to inform us confidentially if you may require any accommodations in order to participate fully in our recruitment experience. Please contact us at careers@ivey.ca to notify us of any needs related to completing the job application, and/or throughout the recruitment process.