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About the Role
The Payroll & Pension Coordinator is responsible for processing bi-weekly payrolls for Vita Community Living Services and Mens Sana Families for Mental Health, as well as administering and managing the company’s pension plans. This role ensures compliance with VITA Policies and Procedures, and adheres to the organization's Mission, Vision, and Value Statements.
Responsibilities
- Process bi-weekly payroll, including data for new hires, promotions, retroactive calculations, and terminations using payroll software.
- Calculate, deduct, remit, and report statutory deductions, benefit deductions, and court-ordered deductions within set timelines and in compliance with regulatory authorities.
- Accurately maintain payroll records in compliance with governing standards.
- Analyze, prepare, and balance payroll bank accounts and payroll accounting journal entries on a monthly basis.
- Perform reconciliations for payroll deductions including CPP, EI, Income Tax, WSIB, EHT and RRSP, pension and benefits plans.
- Complete General Ledger journal entries that include data entry and reconciliation.
- Ensure WSIB and EHT annual returns, EI reduction renewal application, T4’s etc. are accurately completed and submitted within timelines.
- Prepare and track payroll-related accruals, review payroll summary sheets ensuring accuracy and perform calculations as required for overtime, holiday pay, sick pay, manual cheques etc.
- Administer the company’s pension plans, including providing support to employees, assisting with enrollment forms, and ensuring monthly pension billings are reconciled and payments are submitted within timelines.
- Respond to employment/income verification requests.
- Maintain human resources information system (HRIS) to ensure payroll and pension information is current and all required documentation is on file.
- Prepare various reports for Human Resources and other management staff regarding labour distribution, turnover, and monthly staff information.
- Liaise with payroll service providers and benefits carriers.
- Perform other duties and assist in projects assigned.
Requirements
- Post-secondary education with 2-5 years of working experience in Finance/Payroll, PCP designation or equivalent experience required.
- Experience with ADP Workforce Now payroll software.
- Knowledge of applicable Federal and Provincial laws and regulations regarding employment income, deductions, and statutory holiday pay.
- Good computer skills in Word, Excel, PowerPoint and HRIS.
- Effective time management and organizational skills.
- Ability to maintain confidentiality, prioritize, and meet required deadlines.
Skills
- Advocating for Others
- Collaboration
- Creative Problem Solving & Decision Making
- Fostering Independence in Others
- Initiative
- Interpersonal Relations & Respect
- Resilience
- ADP Workforce Now payroll software
- Microsoft Word
- Microsoft Excel
- Microsoft PowerPoint
- HRIS
Location
- Office setting
Work Type
- Hybrid
- Full-time
- Contract
Experience Level
- 2-5 years
Education Level
- Post-secondary education
- PCP designation
Salary/Compensations
- $60,900 to $67,950
Benefits
- Comprehensive benefits package
- Employee Assistance Program
- Flexible work/life balance options
- Remote work flexibility
- Pension Plan
- Paid Vacation
- Sick Time
About the Company
- VITA Community Living Services/Mens Sana is committed to Providing Safety, Practicing Respect, and Promoting Community.
- Every day, dedicated staff make a real difference in the lives of the people supported.
- VITA strives to create a workplace that reflects the community served and where everyone feels empowered to bring their authentic self to work.
Equal Opportunity
- VITA is an equal opportunity employer and a Safe Space organization that embraces diversity, whether it be disability, age, ethnicity, color, religion, language, gender, gender identity, sexual orientation, nation origin and all other differences that make everyone unique.
- In accordance with the Accessibility for Ontarians with Disabilities Act (AODA), VITA will provide accommodation, accessible formats and communication supports for the interview upon request.