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About the Role
Allied Sports is seeking a motivated candidate to join their Hospitality team, assisting with the management of C-Suite customer hosting programs for a technology client in the golf industry. This role supports event planning and execution of exclusive customer experiences and agency business initiatives.
Responsibilities
- Assist with the day-to-day and onsite management of a client and their sports and entertainment customer hosting portfolio.
- Ideate, create, develop, and execute customer hosting programs, including materials for C-Suite audiences, clients, vendors, and counterparts.
- Lead strategic program development, including research, conceptualizing, and preparing client-facing recommendations and presentations.
- Own end-to-end project management, including timelines, run-of-show documents, execution guides, staff materials, tracking tools, status reporting, and client/vendor calls.
- Manage event financials, including budgets, estimates, reconciliation, client invoicing, and expense tracking.
- Develop and manage all event communications and materials, including guest and executive communications, print assets, customized registration, event briefings, and post-event recaps/reporting.
- Source, contract, and manage vendor and production partners, overseeing relationships and coordinating deliverables.
- Maintain quality control across all experiential and operational elements and deliver exemplary onsite client and guest service.
- Work with stakeholders including clients, agency partners, and vendors to execute customer hosting programs.
- Manage assets: inventory, allocation, reporting, and tracking.
- Lead travel and guest logistics, including hotel research, rooming lists, on-site lodging management, transportation planning, and executive/VIP movements.
- Design and execute curated gifting experiences and premium guest amenities, including hands-on build and on-site delivery.
- Lead décor sourcing, signage, and spatial design for hospitality environments, including the execution of award-winning hospitality suites.
- Own end-to-end event logistics and operations, including on-site management of hospitality registration, ticketing, concierge-style guest services, and food and beverage planning and execution.
Requirements
- Passion for hospitality, design, gifting, and creating exceptional experiences in sports and entertainment environments for C-suite and executive audiences.
- Ability to handle precise asset management records, allocation, tracking, and reconciliation.
- Team-oriented, self-starter confident in taking initiative and anticipating solutions.
- Ability to thrive in a fast-paced, high-pressure environment with last-minute client requests.
- Ability to manage multiple projects simultaneously with excellent prioritization, time management, and written and verbal communication skills.
- Excellent interpersonal skills, both written and oral; flexible and adaptable.
- Knowledgeable in Microsoft Office suite (Excel, PowerPoint, Word).
- Experience building and owning registration websites, asset management, and reporting.
- Ability to drive rental vehicles.
- Ability to lift 50+ lbs.
- Ability to stand for 8+ hours at a time while onsite at events.
- Flexibility and willingness to travel domestically, approximately 30% of the time.
- Willingness to work weekends or holidays as required.
Skills
- Budget management
- Event planning
- Customer hosting
- Registration
- Communications
- Event marketing
- Project management
- Asset management
- Vendor management
- Hotel management
- Hospitality
- White glove service
- Travel logistics
- Gifting experiences
- Decor sourcing
- Signage
- Spatial design
- Food and beverage planning
- Microsoft Office suite
- Excel
- PowerPoint
- Word
- Registration websites
- Reporting
Location
- NYC office
- Remote
Work Type
- Hybrid
- Remote
Experience Level
- 5+ years of experience in client-based events, executive hosting, hospitality, or experiential marketing
- 1+ year of direct management experience
Salary/Compensations
- 80k-95k+
About the Company
- Allied Sports is recruiting a motivated, dedicated, and enthusiastic candidate to join our fast-paced Hospitality team.