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About the Role
This role offers an excellent opportunity for an early-career professional to build a strong foundation in executive support within a fast-paced, client-focused environment. You will support four Partners, collaborating with a senior administrative team, with 3 days a week in office. The ideal candidate is proactive, eager to learn, highly organized, and committed to delivering exceptional service while developing advanced executive support skills.
Responsibilities
- Assist with managing calendars for four Partners, including scheduling meetings and resolving basic conflicts
- Coordinate internal and external meetings across time zones
- Prepare meeting materials, agendas, and briefing documents
- Track action items and support timely follow-up
- Coordinate domestic and international travel arrangements under guidance
- Prepare detailed travel itineraries
- Monitor travel plans and assist with adjustments when needed
- Serve as a professional point of contact for clients and external stakeholders
- Support coordination of client meetings, workshops, and internal events
- Assist with preparing client-facing presentations and materials
- Maintain confidentiality of client and firm information
- Process expenses and invoices accurately and in a timely manner
- Format, edit, and proofread documents and presentations
- Maintain organized digital filing systems and shared drives
- Provide support and backup coverage for Executive Assistants as needed
- Provide full reception and facilities coverage when the Reception/Facilities coordinator is out of office or on PTO
- Greet visitors, manage incoming calls, oversee meeting room readiness, and coordinate office needs during coverage periods
- Help ensure smooth daily office operations and continuity of service
- Support planning and coordination of Partner-led initiatives and internal meetings
- Assist with leadership meetings, team sessions, and firm events
- Collaborate with Operations, HR, IT, and Finance on administrative requests
- Contribute ideas to improve administrative processes and workflows
Requirements
- 1–3 years of administrative experience (internship, co-op, or entry-level experience welcome)
- Strong organizational skills and attention to detail
- Ability to manage multiple tasks and shifting priorities
- Strong written and verbal communication skills
- Professional demeanor and strong customer-service mindset
- High level of discretion and reliability
- Flexibility to adapt to front-of-house and facilities responsibilities when required
- Eagerness to learn and grow within an executive support role
Skills
- Microsoft 365 (Outlook, PowerPoint, Word, Excel, Teams)
Location
- Office
Work Type
- Hybrid
- Full-time
Experience Level
- Entry-level
- Junior
Salary/Compensations
- $60,000 - $70,000
About the Company
- Electric Mind is a fast-growing, AI-native advisory and digital engineering firm built for those who want to shape the future, not just watch it happen.
- We blend premium strategy expertise with cutting-edge AI-centric engineering to solve complex, meaningful problems for industry-leading clients.
- We pride ourselves on a high-touch delivery model and a culture that values diverse talent, innovation, and true client partnership — creating an environment where your ideas matter and your impact is visible.
- If you’re looking for a place where you can grow fast, collaborate with exceptional teammates, and help build a company scaling its capabilities and global footprint at speed — Electric Mind is the place to ignite your career.
- The future is bright!
- For more info on Electric Mind, check out our Careers Page and Instagram.
Equal Opportunity
- Electric Mind is committed to diversity in the workplace.
- We are an inclusive employer and welcome and encourage applications from all qualified candidates.
- Applicants’ needs will be accommodated during our recruitment and selection process so please advise us if you require accommodation.