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About the Role
Under the supervision of the Controller, the Accounts Payable Specialist carries out all centralized accounts payable functions in addition to other duties as required.
Responsibilities
- Code and record invoices & check requests into the accounting system daily.
- Establish and maintain vendor files.
- Weekly check issuance including emergency situations.
- Works outside of regularly scheduled working hours when necessary.
- Assume some of the basic duties of the Accounts Receivable Specialist in their absence.
- Reviews invoices, vouchers and/or other documents for accuracy prior to recording in the A/P sub-ledger.
- Ensure proper support documentation is included with invoices prior to recording in the A/P sub-ledger.
- Receive and verify donations, including cash, checks, online payments, wire transfers, and in-kind contributions.
- Accurately record contributions in the accounting system, ensuring proper classification between restricted, unrestricted, conditional, and unconditional gifts.
- Reconcile donations with bank deposits and payment processor reports (e.g., Stripe, PayPal, Donately), identifying and resolving discrepancies.
- G/L reconciliations.
- Assist with the month-end closing process.
- Recurring month-end G/L transactions.
- Ability to safeguard confidential information.
- Attends staff meetings and staff functions as needed.
- Other assignments and special projects required or assigned by the Controller.
Requirements
- Ability to use thinking and reasoning to solve a problem.
- Ability to perform work accurately and thoroughly.
- Ability to take care of the customers’ needs while following company procedures.
- Ability to pay attention to the minute details of a project or task.
- Ability to work effectively with people regardless of their age, gender, race, ethnicity, religion, or job type.
- Ability to demonstrate professionalism conforming to a set of values and accepted standards.
- Possessing the trait of being organized or following a systematic method of performing a task.
- Ability to effectively build relationships with customers and co-workers.
- The trait of being dependable and trustworthy.
- Ability to communicate effectively with others using the spoken word.
- Ability to communicate in writing clearly and concisely.
- Ability to exhibit a cheerful demeanor toward others.
- Occasional standing, squatting, lifting of up to approximately 10 lbs. And frequent sitting.
Skills
- AAS-Accounting
- Two years experience in similar capacity
- Computer-MS Office, MIP Accounting Software or equivalent
- Excellent communication and written skills
Experience Level
- Two years experience in similar capacity
Education Level
- AAS-Accounting
About the Company
- Revised 2/2012
Equal Opportunity
- An Equal Opportunity/Affirmative Action/Pro Disabled & Veteran Employer.