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About the Role

This position performs various support services for the office, colleagues, and project teams. The successful candidate must have demonstrated experience in a similar role, possess a high degree of professionalism, strong communication and client service skills, and excellent organizational abilities to manage multiple tasks and priorities.

Responsibilities

Staff the front reception desk, answer telephone calls, greet clients, and receive/send mail and parcels.
Assist internal staff and leadership with office/facility-related needs.
Serve as the primary contact for building property management, ensuring maintenance and repair programs are implemented.
Manage third-party vendors for office supplies, printing, furniture, parking, coffee, kitchen supplies, and miscellaneous items.
Obtain quotes and manage the procurement process for facility improvements.
Act as the on-site liaison for IT support, coordinating issue resolution.
Ensure all site management and operations comply with Stantec standards.
Develop and maintain strong, positive relationships with office leadership and staff.
Lead and promote office social activities, including managing bookings and supplies.
Coordinate the assignment and setup of new employee workspaces, including equipment procurement and tracking.
Assist with office/project document control, including digital filing, storage, and archiving.
Coordinate activities for “Stantec in the Community” week.
Provide administrative support to groups as needed.
Serve as Office Safety and Environment Coordinator (OSEC) for local HSSE requirements.
Perform local driving for deliveries and supply pick-ups.

Requirements

Valid full Class G driver’s licence.
Excellent computer skills in Microsoft Office suite.
Ability to foster and encourage a healthy working environment.
Customer service centric approach to working with internal and external clients.
Problem-solving and investigation skills.
Strong multi-tasking skills with the ability to prioritize and organize multiple concurrent tasks.
Must be proactive and willing to take initiative.
Able to operate independently in a fast-paced, multi-disciplinary environment.
Ability to self-educate by reading policies, regulations, and guidelines.
Able to work with diverse teams and people.
Excellent written and verbal communication skills.
Experience managing multiple vendors.

Skills

Microsoft Office suite
Communication skills
Client service skills
Organizational skills
Multi-tasking skills
Problem-solving skills
Vendor management

Location

London, Ontario

Work Type

Full-time
In-office

Experience Level

Minimum of 3 years’ experience as an office administrator
Equivalent combination of education and related experience (i.e., high school diploma plus 5 years’ experience)

Education Level

College diploma or equivalent
High school diploma

Benefits

Health, dental, and vision plans
Wellness program
Health care spending account
Wellness spending account
Group registered retirement savings plan
Employee stock purchase program
Group tax-free savings account
Life and accidental death & dismemberment (AD&D) insurance
Short-term/long-term disability plans
Emergency travel benefits
Tuition reimbursement
Professional membership fee coverage
Paid time off

About the Company

Stantec is a global leader in sustainable engineering, architecture, and environmental consulting.
The diverse perspectives of our partners and interested parties drive us to think beyond what’s previously been done on critical issues like climate change, digital transformation, and future-proofing our cities and infrastructure.
We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what’s possible.
Our business teams include finance, procurement, human resources, information technology, marketing, corporate development, HSSE, real estate, legal, and practice services.
We bring diverse backgrounds, skills, and expertise and create a caring culture where everyone can thrive.
Through teamwork and collaboration, we’re building a stronger, more resilient Stantec every day.

Equal Opportunity

In compliance with pay transparency laws, pay ranges are provided for positions in locations where required.
The final agreed upon compensation is based on individual education, qualifications, experience, and work location.
At Stantec certain roles are bonus eligible.
Actual compensation for part-time roles will be pro-rated based on the agreed number of working hours per week.