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About the Role

As HR Executive in Japan, you will own end-to-end HR operations from payroll and social insurance administration to onboarding, compliance and employee engagement. You’ll be the go-to HR partner for our Japan team, ensuring our people are supported, our processes are compliant, and our culture continues to thrive. Working closely with regional HR colleagues and local stakeholders, you’ll play a key role in delivering both operational excellence and a standout employee experience.

Responsibilities

Coordinate with external payroll vendors for accurate and timely monthly payroll processing in compliance with Japanese regulations.
Calculate salaries, overtime, commuting allowances, bonuses, and required deductions.
Manage statutory obligations including social insurance, employment insurance, workers’ compensation, resident tax, income tax, and year-end tax adjustment.
Handle social insurance enrolment and withdrawal procedures and maintain accurate statutory reporting.
Act as the primary HR contact for payroll, compliance, and employee-related queries within the Japan business.
Prepare employment contracts and onboarding documentation, and manage HRIS setup for new joiners.
Maintain accurate and up-to-date employee records and HR data.
Support recruitment coordination and contract renewals for temporary staff.
Implement and interpret global HR policies locally, ensuring alignment with Japan Labour Laws.
Liaise with internal and external stakeholders to ensure strong HR governance and compliance.
Drive employee engagement initiatives and support internal events and people-focused activities.
Collaborate with regional HR teams on people initiatives and contribute to ad-hoc HR projects.

Requirements

2–4 years of HR experience within Japan.
Strong working knowledge of Japanese Labour Laws and payroll regulations.
Experience managing payroll coordination and statutory procedures.
High level of professionalism, discretion, and maturity.
Detail-oriented but people-focused, structured yet adaptable.
Strong interpersonal skills with the ability to build trust across all levels.
Highly organised with strong attention to detail.
Proficient in Microsoft Outlook, Excel, Word and PowerPoint.
Experience working in a multinational or matrixed organisation would be desirable.
Exposure to HRIS systems would be advantageous.

Skills

Japanese Labour Laws
Payroll regulations
Payroll coordination
Statutory procedures
Microsoft Outlook
Microsoft Excel
Microsoft Word
Microsoft PowerPoint
HRIS systems

Location

Japan

Work Type

Full-time

Experience Level

2-4 years

Benefits

Paid annual leave
Travel industry perks
Buzz Nights
Global Gathering event

About the Company

At FCM, we combine cutting-edge technology with a people-centric mindset to transform our clients' travel programmes.
Globally & locally connected, fun & energetic, flexible, and a little unconventional; that's our FCM way!
We are fiercely proud of our company culture.
Our employees are difference makers.
We are an inclusive bunch and encourage you to come as you are.
Enjoy the freedom to be brilliantly yourself.
Work life Balance: We believe in “No Leave = No Life” so have your own travel adventures.
Celebrate wins at legendary Buzz Nights and our top performers attend our mind blowing annual Global Gathering event.
Brightness of Future - Advance your career locally or globally.
At FCM, we're unconventional, always flexible, and globally connected.
Come as you are, dream outrageously big, and help us transform the world of business travel.