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About the Role
Support our architectural team with project documentation throughout the design and delivery phases by assisting with maintaining accurate project records, coordinating document submissions, and supporting architects with day-to-day project administration.
Responsibilities
- Organize and maintain projects and design documentation.
- Maintain project documents registers and accurate records for drawings, specifications, reports, correspondence, RFIs, and other project information.
- Upload, distribute, track, and file drawings and documents using digital document management platforms.
- Assist with document naming, revision control, filing standards, and ensure current documentation is in circulation.
- Prepare document transmittals and support the timely distribution of information to internal teams, consultants, and clients.
- Assist with the preparation and compilation of tender documents.
- Coordinate document submissions for planning, building approvals, and client milestones.
- Support the secure storage, retrieval, and archiving of hard-copy and digital project files.
Requirements
- Experience in a similar project administration or document control role.
- Strong organizational and time-management skills.
- A high level of accuracy and attention to detail.
- Excellent written and verbal communication skills.
- Competency with Microsoft Office, including Excel, Word and Outlook, and PDF mark-up tools.
- The ability to support multiple projects and contribute to timely project delivery.
- Familiarity with document management systems such as Aconex, Procore, TeamBinder, BIM 360 or SharePoint.
- Exposure to ISO 9001 or internal quality assurance systems.
Skills
- Microsoft Office
- Excel
- Word
- Outlook
- PDF mark-up tools
- Aconex
- Procore
- TeamBinder
- BIM 360
- SharePoint
- ISO 9001
- Quality assurance systems
Location
- Australia
Work Type
- Hybrid
- Full-time
Salary/Compensations
- Competitive salary
Benefits
- A fun and friendly team environment
- Hybrid work arrangements supporting flexibility
- Time shifting during working hours
- Additional purchased leave
- Mentoring from senior team members
- An opportunity to learn and grow your career in a highly desired building sector
- Opportunity to work with a highly talented, collaborative team
- Woolpert’s Principal Program gives employees the opportunity to become company stakeholders and share in the company’s growth and success.
- Employees receive automatic Salary Continuance Insurance provided by Woolpert.
- Novated leasing and salary sacrifice options are available to help employees make the most of their income.
- Discounted corporate health insurance through Bupa.
About the Company
- Woolpert is an award-winning, global leader in architecture, engineering, and geospatial services.
- Woolpert blends design excellence with cutting-edge technology to deliver exceptional client value.
- Woolpert's team is passionate about their work and committed to building the next generation of industry leaders.
- Woolpert embraces progress and innovation to create limitless opportunities for career growth.
- Founded in 2009, Greenbox Architecture is a leading Australian design practice specialising in mission-critical architecture across data centres, health, and life sciences, alongside commercial and workplace interiors.
- Now part of Woolpert, the team combines local design expertise with global capability.
- We invest in advanced tools and professional development to empower our teams.
Equal Opportunity
- Woolpert is an equal-opportunity employer.
- Woolpert is committed to the full inclusion of all individuals.
- We recruit, train, compensate, and promote regardless of race, religion, color, national origin, sex, disability, age, veteran status, and other protected status as required by applicable law.