Impress employers and recruiters.
Choose from hundreds of resume examples.
Impress employers and recruiters.
Choose from hundreds of resume examples.
Tailor your resume to this Administrative Assistant role.
Rezi rewrites your resume against Colliers Engineering & Design's job description. Free.
Tailor your resume to this Administrative Assistant role.
Rezi rewrites your resume against Colliers Engineering & Design's job description. Free.
Don't guess if your resume is good enough.
See how it scores against the Administrative Assistant posting at Colliers Engineering & Design — free, in seconds.
Don't guess if your resume is good enough.
See how it scores against the Administrative Assistant posting at Colliers Engineering & Design — free, in seconds.
About the Role
Colliers Engineering & Design is seeking an Administrative Assistant to join our Syracuse, NY office. This role will provide intermediate office and administrative support, potentially handling confidential duties and billable project work.
Responsibilities
- Perform scanning and filing duties.
- Assist in preparing mail and outside packages for delivery, coordinating hand deliveries.
- Prepare, proof-read, finalize, and distribute various documents including letters, memos, transmittals, proposals, and reports.
- Scan, save, and distribute all incoming mail.
- Schedule and organize meetings and lunch and learns, including managing calendars, providing instructions, and preparing minutes.
- Manage telephone calls for assigned staff.
- Enforce Colliers Engineering & Design standards for file structure, templates, and naming conventions.
- Manage office maintenance, including ordering supplies and troubleshooting equipment.
- Assist with BST, Concur & Unanet tasks such as timesheets, expenses, and project initiation.
- Assist Human Resources with new hire setup.
- Act as a liaison with Corporate Services.
- Communicate with clients as directed by Project Manager.
- Assist with submitting and receiving deliverables.
- Update and maintain internal and client databases.
- Complete additional tasks as needed.
Requirements
- Associates/Vocational or related training education.
- 0-3+ years of related office experience.
- Notary public preferred.
- Strong organizational skills with the ability to prioritize and multi-task.
- Proficient in Microsoft Office Suite/O365 applications.
- Ability to problem-solve.
- Resourceful and proactive.
- Display professionalism in handling sensitive and confidential information.
- Ability to identify, analyze, communicate, and implement process improvements.
- Ability to support remote management.
- Ability to read, write and understand English for purposes of comprehending written job-related communications and verbal instructions and interactions.
Skills
- Microsoft Office Suite/O365
- Organizational skills
- Prioritization
- Multi-tasking
- Problem-solving
- Process improvement
- Communication
Location
- Syracuse, NY
Work Type
- Full-time
Experience Level
- 0-3+ years
Education Level
- Associates/Vocational or related training
Salary/Compensations
- $18.00 to $27.00 per hour
Benefits
- Company paid medical, dental, and vision coverage
- Paid pregnancy disability leave
- Short- and long-term disability insurance
- Life insurance
- Company-matched 401(k)/Roth
- Paid time off
- Parental leave
- Military leave
- Employee referral bonuses
- Professional license bonuses
- Straight time policy for exempt employees working over 40 billable hours
- Reimbursement for education
- Free in-house educational and self-enrichment courses
- Mentorship program
- Wellness program
- Women’s Organization
- Philanthropic opportunities
About the Company
- Colliers Engineering & Design is committed to providing employees with a safe, comfortable work environment, potential for career advancement, and the ability to impact society through their projects as well as Company sponsored activities.