Administrative Coordinator II (Hybrid) - FPP HIPAA Office
Washington University in St. Louis · CA, US
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About the Role
Coordinates office functions, programs and schedules; provides administrative services, and performs specialized/technical duties with minimum supervision.
Responsibilities
- Coordinates staff services, interoffice activities, schedules, programs and related administrative needs.
- Administers/prepares reports, minutes, correspondence, lectures and administrative materials required for the direction of the department.
- Maintains established departmental policies, procedures and objectives, including regulatory records for license, reports and notifications as necessary.
- Evaluates and recommends purchasing sources. Assists with telephone problems and works with vendors to establish and verify terms and agreements.
- Maintains all department keys, locks and mailboxes. Coordinates ordering and distribution of supplies and handles problems concerning material received.
- Monitors the general maintenance of the building, notifies maintenance of problems, places work orders and follows-up with housekeeping on the completion of tasks.
- Develops budget reports and implements financial monitors, cost transfers and payroll/purchasing processing.
- Assists with visitors and customers questions and needs.
- Assists with payroll processing and other clerical functions when needed.
- May supervise other nonexempt staff.
- Performs other duties as assigned.
Requirements
- High school diploma or equivalent high school certification or combination of education and/or experience.
- Relevant Experience (3 Years)
- Normal office environment.
- Ability to travel to various on- and off-campus locations.
- Typically working at desk or table.
- Repetitive wrist, hand or finger movement.
- Office equipment.
Skills
- Computer Literacy
- Financial Applications
- Microsoft Excel
- Microsoft Outlook
- Microsoft PowerPoint
- Microsoft Word
- Office Equipment
- Payroll Systems
- Supervision
- Workday Software
Location
- ST. LOUIS, MO 63110
Work Type
- 40
Experience Level
- 3 Years
Education Level
- High school diploma or equivalent
Salary/Compensations
- $21.17 - $32.85 / Hourly
Benefits
- Up to 22 days of vacation, 10 recognized holidays, and sick time.
- Competitive health insurance packages with priority appointments and lower copays/coinsurance.
- Free Metro transit U-Pass for eligible employees.
- Eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
- Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
- 4 weeks of caregiver leave to bond with your new child.
- Family care resources are also available for your continued childcare needs.
- Adult care resources.
- Covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.
About the Company
- WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.
Equal Opportunity
- Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.