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About the Role

The Police Athletic League (PAL) is seeking a highly organized, detail-oriented, and collaborative professional to serve as the Advancement Operations & Engagement Manager. This position provides day-to-day operational support for PAL's fundraising, donor stewardship, communications, special events, and partnership initiatives, playing a key role in coordinating projects, maintaining advancement systems, supporting donor engagement activities, and ensuring departmental priorities are executed efficiently.

Responsibilities

Coordinate the day-to-day implementation of advancement projects and departmental initiatives.
Maintain project timelines, work plans, and task lists to ensure deadlines are achieved.
Track donor engagement activities, stewardship efforts, and follow-up actions.
Coordinate department meetings, agendas, calendars, and project schedules.
Maintain accurate donor records and advancement databases while assisting with reporting and data management.
Coordinate donor acknowledgments, stewardship communications, and recognition efforts.
Prepare meeting materials, donor profiles, presentations, and briefing documents.
Support Board Development Committee meetings and related administrative activities.
Coordinate meeting logistics and communications with corporate, foundation, civic, and community partners.
Assist in preparing fundraising materials, newsletters, presentations, proposals, and donor communications.
Coordinate internal review processes to ensure consistency and accuracy of advancement materials.
Support communications and engagement initiatives that strengthen PAL's relationships with donors, partners, and stakeholders.
Coordinate logistics for fundraising events, donor cultivation activities, and partnership engagements.
Assist with invitations, sponsorship tracking, vendor coordination, event timelines, and post-event follow-up.
Support the execution of special projects and institutional partnership activities.

Requirements

Three to five years of experience in nonprofit development, fundraising, communications, administration, project coordination, or a related field.
Excellent organizational, project management, and time-management skills.
Strong written and verbal communication skills.
Ability to manage multiple priorities in a fast-paced environment.
Proficiency with Microsoft Office.
Professionalism, discretion, and the ability to work effectively with donors, volunteers, board members, community partners, and colleagues.
Commitment to PAL's mission and values.
Bachelor's degree preferred.
Experience with Raiser’s Edge or similar donor database systems preferred.
Employment with PAL is contingent upon successful completion of all the Agency’s lawful pre-employment checks, which may include a background check.

Skills

Project Coordination
Organization and Time Management
Communication
Customer Service
Collaboration
Attention to Detail
Professionalism and Confidentiality

Location

New York, NY 10003

Work Type

Full Time
Hybrid

Experience Level

Three to five years of experience

Education Level

Bachelor's degree preferred

Salary/Compensations

$90,000.00 - $95,000.00

Benefits

Medical
Dental
Vision
Retirement
Paid time off
Other benefits in accordance with organizational policies

About the Company

The Police Athletic League (or PAL) is New York City’s largest independent youth development organization. We operate diverse programs from Head Start, Day Car and Universal Pre-K programs; to elementary and middle school after-school programs, summer day camps and summer Playstreets. We run evening teen centers and college readiness programs, as well as youth employment and juvenile justice programs. In its over a century of service, PAL is continuing its evolution and remains a vibrant and vital New York City institution.

Equal Opportunity

At the Police Athletic League, we seek people who are talented, creative and passionate to help create a more inclusive city and better futures for our youth. We’re devoted to empowering communities and building the best places to work, and that goes for our own teams too. The Police Athletic League is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected characteristic including, but not limited to, an individual’s sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.