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About the Role

Mott MacDonald is seeking a proactive and detail-oriented Project Coordinator to support the planning, coordination, documentation, and delivery of multidisciplinary projects. This role offers the opportunity to develop practical project management skills across project planning, controls, governance, risk, scheduling, and stakeholder coordination.

Responsibilities

Assist with project planning, coordination, monitoring, and reporting throughout the project lifecycle.
Support project managers and technical teams with project controls, contract administration, change management processes, and governance documentation.
Coordinate schedule updates with multidisciplinary teams and monitor progress against key milestones, deliverables, and action items.
Help identify, track, and monitor project risks, issues, actions, decisions, and opportunities, including maintaining project logs.
Prepare assigned sections of project presentations, reports, dashboards, and other project documentation.
Coordinate the preparation of complete project documents by gathering and organizing input from project team members.
Draft and issue project correspondence, meeting agendas, minutes, and follow-up actions.
Schedule and coordinate project meetings with stakeholders, preparing pre-meeting agendas and supporting documentation.
Implement and maintain document management protocols, including delivery lists, document numbering, folder structures, version control, and filing standards.
Manage Bluebeam sessions and other collaborative tools to support technical reviews, coordination, and document markups.
Support QA/QC processes by coordinating reviews, tracking comments, consolidating input, and helping ensure deliverables meet project standards.
Work directly with client counterparts and internal stakeholders to coordinate assigned project components and maintain clear communication.
Assist with onboarding project team members by preparing and maintaining onboarding materials, access requirements, and project information.

Requirements

3-5 years of experience in project coordination, project management support, consulting, engineering, construction, infrastructure, or a related environment.
Experience being part of multidisciplinary project teams and coordinating inputs from technical, commercial, and project delivery stakeholders.
Strong organizational skills with the ability to manage competing priorities, follow up on actions, and maintain accurate project records.
Clear written and verbal communication skills, including experience preparing meeting minutes, correspondence, reports, dashboards, and presentation materials.
Strong attention to detail, with experience reviewing project documentation.
Working knowledge of document management practices, version control, collaborative review tools, and project filing protocols.
Interest in project financial performance, schedule performance, project controls, contract administration, and change management processes.
Experience with Bluebeam, Microsoft Office, SharePoint, Microsoft Teams, and project management or scheduling tools.

Skills

Project coordination
Project management support
Consulting
Engineering
Construction
Infrastructure
Organizational skills
Written communication
Verbal communication
Attention to detail
Document management
Version control
Collaborative review tools
Project filing protocols
Project financial performance
Schedule performance
Project controls
Contract administration
Change management
Bluebeam
Microsoft Office
SharePoint
Microsoft Teams
Project management tools
Scheduling tools

Location

North America

Work Type

Hybrid

Experience Level

3-5 years

Education Level

Bachelor’s degree in project management, engineering, business, or a related discipline, or equivalent relevant experience.
CAPM, PMP, or other project management certifications are considered an asset.

Salary/Compensations

$80,000 - $97,000

Benefits

Personal and group performance bonuses.

About the Company

Mott MacDonald is one of the largest employee-owned companies in the world, delivering engineering, management, and development services across multisector projects in over 150 countries.
We pride ourselves on our ability to deliver exceptional outcomes through our network of 20,000+ talented consultants.
Sustainability and innovation are at the heart of all our sectors in North America, including Buildings, Energy, Transportation, and Water.
We believe in empowering our people to excel, learn, and grow, offering diverse opportunities to contribute to career-defining work.
Join us and be part of a collaborative environment where your ambitions are united with ours, and you can truly shape your story.

Equal Opportunity

We seek to promote fair employment procedures and practices to ensure equal opportunities for all.
We encourage individual expression in our workplace and are committed to creating an inclusive environment where everyone feels they have the opportunity to contribute.
We are an equal opportunity employer and are committed to providing employment accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005 (AODA).
Mott MacDonald Canada Limited will provide accommodations to job applicants with disabilities throughout the recruitment process. If you require an accommodation, please notify us and we will work with you to meet your needs.