Impress employers and recruiters.
Choose from hundreds of resume examples.
Impress employers and recruiters.
Choose from hundreds of resume examples.
Tailor your resume to this Transactional Legal Secretary role.
Rezi rewrites your resume against Coblentz Patch Duffy & 38 Bass LLP's job description. Free.
Tailor your resume to this Transactional Legal Secretary role.
Rezi rewrites your resume against Coblentz Patch Duffy & 38 Bass LLP's job description. Free.
Don't guess if your resume is good enough.
See how it scores against the Transactional Legal Secretary posting at Coblentz Patch Duffy & 38 Bass LLP — free, in seconds.
Don't guess if your resume is good enough.
See how it scores against the Transactional Legal Secretary posting at Coblentz Patch Duffy & 38 Bass LLP — free, in seconds.
About the Role
We are seeking an experienced Legal Secretary to join our team and provide dedicated support to attorneys in our Corporate and Real Estate practice groups. This role is well suited for a legal professional who enjoys being an integral part of a collaborative team, takes ownership of their work, and finds satisfaction in keeping complex matters organized and moving forward. The ideal candidate is proactive, highly organized, and exceptionally detail-oriented, with the confidence to manage responsibilities from start to finish with limited supervision. You will play an important role in supporting transactional matters, including preparing and proofreading documents, maintaining accurate files and records, coordinating signatures and closing materials, tracking deadlines and outstanding items, and helping ensure transactions progress smoothly.
Responsibilities
- Provide comprehensive administrative and secretarial support to assigned attorneys, including preparing correspondence, coordinating meetings, scheduling appointments, and managing day-to-day administrative needs.
- Prepare, revise, format, proofread, and finalize legal documents and correspondence, including generating redlines and comparisons and ensuring documents meet firm standards for accuracy and presentation.
- Support all phases of corporate and real estate transactions and closings, including preparing and organizing closing documents, coordinating signature packets and signature pages, tracking outstanding items, and assisting with the finalization and distribution of executed documents.
- Compile and organize post-closing materials, including preparation of closing binders, indexes, and related transaction records.
- Prepare, file, request, and maintain corporate and transaction-related documents, records, and other materials as needed.
- Coordinate client and matter intake, ensuring required information and documentation is complete, accurate, and properly maintained.
- Deliver responsive, professional service to clients and assist with client communications and follow-up as appropriate.
- Maintain attorney calendars, schedule meetings and administrative deadlines, and keep client and other contact information current.
- Monitor assignments, deadlines, and outstanding items to help ensure work is completed accurately and on a timely basis.
- Assist attorneys with administrative matters, including time entry/timesheets, expense reports, travel arrangements, and related requests.
- Provide backup and overflow support to other members of the legal secretarial team as needed to support the Firm’s workflow and client service needs.
- Assist with the onboarding, training, and mentoring of new or junior staff when requested.
- Perform additional administrative and legal support responsibilities as assigned.
- Perform general secretarial duties, including, but not limited to correspondence, coordinating and scheduling meetings and appointments as requested.
Requirements
- Ability to work through complex document markups and instructions in an accurate and timely manner.
- Ability to handle various assignments simultaneously and prioritize tasks while being responsive and meeting deadlines.
- Strong word processing skills and ability to troubleshoot documents quickly.
- Excellent interpersonal, verbal, written and grammar communication skills.
- Strong commitment to producing quality work products.
- Strong proofreading skills.
- Strong technology skills and ability to learn new software quickly.
- Proficiency in Adobe, MS Word, Excel, and DocuSign.
- Must be proactive team player, flexible, organized, and willingness to adapt to changing business needs.
- Ability to work core business hours with flexibility for overtime, as required.
- Ability to interact effectively with clients, attorneys, staff and management.
- Must be able to sit for long periods of time, come and go from workspace repeatedly throughout the day, use a computer and phone, talk, listen, read and understand documents, and move and lift up to 10 pounds.
Skills
- Adobe
- MS Word
- MS Excel
- DocuSign
- Word processing
- Proofreading
- Technology skills
- Interpersonal communication
- Verbal communication
- Written communication
- Grammar
Location
- San Francisco
Work Type
- Hybrid
Experience Level
- 3-5 years of law firm experience strongly preferred
Education Level
- High school diploma or equivalent
- College degree strongly preferred
Salary/Compensations
- $46 to $62 dollars per hour
- $90,000 to $125,000 annualized
Benefits
- Competitive pay
- Generous benefits and wellness package
- Paid vacation
About the Company
- Coblentz Patch Duffy & Bass, LLP is a top-tier law firm with deep roots in San Francisco and the surrounding communities, representing institutional and individual clients in real estate, litigation, technology, communications, securities, employment, nonprofit and estate planning.
- Coblentz Patch Duffy & Bass, LLP values skill and diversity and strives to foster a progressive, energetic work environment.
- We provide a platform for growth and development and the ability to see the impact of your contributions firsthand.
Equal Opportunity
- Coblentz Patch Duffy & Bass LLP provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
- This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.