Impress employers and recruiters.
Choose from hundreds of resume examples.
Impress employers and recruiters.
Choose from hundreds of resume examples.
Target Resume Now
Tailor your resume to this Document Controls Manager role.
Rezi rewrites your resume against WSP's job description. Free.
Tailor your resume to this Document Controls Manager role.
Rezi rewrites your resume against WSP's job description. Free.
Don't guess if your resume is good enough.
See how it scores against the Document Controls Manager posting at WSP — free, in seconds.
Don't guess if your resume is good enough.
See how it scores against the Document Controls Manager posting at WSP — free, in seconds.
About the Role
Oversee document control processes, systems, and governance for a construction program. This role will manage controlled document workflows, support compliance with client and program requirements, coordinate system users, and ensure project records are accurate, secure, accessible, and maintained throughout the program lifecycle.
Responsibilities
- Develop, maintain, and administer document control procedures for identifying, collecting, distributing, filing, preserving, and retrieving controlled program records.
- Administer and improve management platforms, including Procore, SharePoint, and related tools, to support construction workflows and operational efficiency.
- Ensure document control processes, information management systems, permissions, and records practices align with client standards, program requirements, governance policies, and applicable compliance obligations.
- Provide training, guidance, and user support to promote consistent use of document control procedures, systems, and compliance practices.
- Conduct audits, QA/QC reviews, metadata checks, and spot reviews to maintain document quality, accuracy, and procedural compliance.
- Safeguard confidential and protected information by managing secure storage, handling, distribution, access permissions, and retention practices.
- Collaborate with IT, project teams, and cross-functional stakeholders to resolve system issues, support process improvements, and advance document control best practices.
- Lead, mentor, and support team members while promoting effective system use, governance, and continuous improvement.
Requirements
- Advanced proficiency with Microsoft Office applications and word processing tools.
- Knowledge of document, records, and data management systems, procedures, and best practices.
- Strong organization, prioritization, multitasking, and attention to detail, with the ability to manage competing deadlines and changing priorities.
- Excellent written, verbal, presentation, client service, and stakeholder communication skills.
- Sound business judgment, proactive problem-solving skills, and the ability to work independently or collaboratively within multidisciplinary teams.
- High level of discretion and reliability when handling confidential information.
- The selected candidate must be authorized to work in the United States.
Skills
- Procore
- SharePoint
- Document control
- Records management
- Data management
- Microsoft Office
- Construction closeout documentation
- Audit readiness
- Records retention
- Compliance reporting
- Standard operating procedure development
- Training material development
- User guide development
- Governance documentation
Location
- All locations
Work Type
- Flexible and agile workplace model
Experience Level
- 7-10 years of document control experience
- Prior experience managing document control teams or coordinating document control activities across multiple project stakeholders
Education Level
- Bachelor’s degree in engineering, Architecture, Construction Management, Business, or a related field
Salary/Compensations
- $111,400 - $165,440
Benefits
- Medical, dental, vision, disability, and life coverage
- Retirement savings
- Paid sick leave
- Paid vacation (or other personal time)
- Paid parental leave
- Paid time off for purposes of bereavement, voting, and/or attendance at naturalization proceedings
About the Company
- WSP USA is the U.S. operating company of WSP, one of the world's leading engineering and professional services firms.
- Dedicated to serving local communities, we are engineers, planners, technical experts, strategic advisors and construction management professionals.
- WSP USA designs lasting solutions in the buildings, transportation, energy, water and environment markets.
- With more than 15,000 employees in over 300 offices across the U.S., we partner with our clients to help communities prosper.
- www.wsp.com
- WSP provides a flexible and agile workplace model while meeting client needs.
- At WSP, we want to give our employees the challenges they seek to grow their careers and knowledge base.
- Your daily contributions to your team will be essential in meeting client objectives, goals and challenges.
Equal Opportunity
- WSP USA (and all of its U.S. companies) is an Equal Opportunity Employer Race/Age/Color/Religion/Sex/Sexual Orientation/Gender Identity/National Origin/Disability or Protected Veteran Status.