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About the Role
Join a relationship-based school community where your work is valued, your growth is supported, and collaboration is part of everyday work. At The York School, a co-educational independent school in midtown Toronto offering the International Baccalaureate from Junior Kindergarten to Grade 12, you will work alongside dedicated colleagues in an environment grounded in Challenge, Community and Curiosity. Every role contributes to the school’s mission by helping create an environment where students feel known, challenged and supported. If you are energized by meaningful work, strong relationships, and continuous growth in a forward-thinking school environment, we invite you to explore this opportunity.
Responsibilities
- Support the administration of the IB MYP and DP Programs, including uploading student work to ManageBac, IBIS, and Kognity.
- Coordinate logistics, schedules, and events for the Personal Project, CAS, Extended Essay, and DP Core.
- Coordinate the administration of May IB DP examinations and Middle and Senior School examinations, including scheduling, preparation, and the submission of required academic documentation.
- Track IB-related professional development, manage program subscriptions and memberships, and reconcile program expenses with the finance department.
- Assist in maintaining curriculum documents and ensuring alignment with IB and Ministry of Education standards.
- Oversee and update Mandatory Assessment Completion (MAC) records and procedures.
- Maintain the Academic Course Calendar website.
- Provide administrative support to the Principal and Vice-Principals, including managing calendars, coordinating meetings, taking meeting minutes, and handling correspondence.
- Collaborate with the Academic Coordinator, University Counselling, the School Registrar, and other departments to maintain accurate student data and support internal and external communications regarding student achievement.
- Act as the first point of contact for the academic office, addressing inquiries with professionalism and discretion.
- Monitor and document student uniform and lateness infractions and ensure appropriate communication with families and school leaders.
- Manage supply ordering and inventory for school operations and administrative needs.
Requirements
- Post-secondary education in a related field coupled with 3-4 years of relevant work experience in a fast paced environment.
- Excellent proficiency with information databases.
- High degree of confidentiality when handling sensitive information.
- Strong organizational skills and can prioritize, and manage multiple projects and deadlines and adjust priorities accordingly to meet deadlines.
- Excellent written, verbal and interpersonal communication skills.
- Proven ability to work effectively as part of a collaborative, interdisciplinary team, contributing to a positive, inclusive school culture.
- Proven strength in fostering respectful, responsive, and professional relationships with students, families, and colleagues, ensuring a service-oriented approach in all interactions.
- Proficiency in navigating a technologically rich school environment.
- Occasional early mornings, late evenings, and the possibility of attending camp or overnight trips as needed to support school programs and student experiences.
- Successful criminal record check with vulnerable sector screening.
- Verification of education and employment history.
- Satisfactory reference checks.
- Review of publicly available online information in accordance with school policies.
Skills
- Google Workspace
Location
- Midtown Toronto
Work Type
- Full-Time
- Permanent
- On-site
Experience Level
- 3-4 years of relevant work experience
Education Level
- Post-secondary education in a related field
Salary/Compensations
- $52,000 to $58,000 annually
Benefits
- Health and dental coverage effective on first day of employment
- Generous RRSP matching plan
About the Company
- The York School is a co-educational independent school in midtown Toronto offering the International Baccalaureate from Junior Kindergarten to Grade 12.
- At The York School, we seek individuals who demonstrate the following core and role-specific competencies: Flexibility & Adaptability, Breadth of Contribution, Relationship Focused, Service Orientation, Communication & Collaboration, Inclusivity, Integrity & Trust, Technical Expertise in Area of Discipline.
- The York School is committed to an inclusive and accessible workplace and welcomes applications from all qualified candidates, including those from equity-deserving communities.
- We value the diverse perspectives and experiences that strengthen our school community.
- Accommodation is available upon request throughout the recruitment and selection process.
Equal Opportunity
- The York School is committed to an inclusive and accessible workplace and welcomes applications from all qualified candidates, including those from equity-deserving communities.
- We value the diverse perspectives and experiences that strengthen our school community.
- Accommodation is available upon request throughout the recruitment and selection process.