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About the Role
This is a great opportunity for an experienced Senior Document Controller looking to take ownership of document management on a significant project and work closely with a wide range of project stakeholders.
Responsibilities
- Own, control and manage the project Electronic Document Management System (EDMS) and the flow of project information.
- Manage the uploading, downloading, distribution and accurate maintenance of drawings, documents and project data.
- Ensure all documentation is correctly received, checked, registered, monitored and distributed in accordance with project, client and contractual requirements.
- Maintain accurate document registers and ensure information is current, controlled and readily accessible to relevant stakeholders.
- Produce regular document status and progress reports, including drawing registers, RFIs/TQs and technical submission reports.
- Liaise closely with the client, NG Bailey project team, supply chain and other contractors to ensure effective integration between document management systems.
- Develop and implement project document control procedures and guidance where required.
- Support and, where required, lead Document Controllers and Team Assistants to ensure an effective document management service.
- Provide general project administration support where required.
- Ensure project documentation and information is stored securely and that confidentiality and information security requirements are maintained.
- Support continuous improvement of document control processes and systems.
- Maintain a strong focus on health, safety, quality and compliance throughout all activities.
Requirements
- Experience working within Document Control / Document Management, ideally within a large construction, engineering or infrastructure project environment.
- Strong experience using Electronic Document Management Systems (EDMS) and associated document control processes.
- Experience managing high volumes of drawings, technical documentation and project information.
- Strong understanding of document numbering, revision control, registers, workflows and distribution processes.
- Ability to work effectively with project teams, clients, contractors and supply chain partners.
- Experience producing accurate document status reports and maintaining project registers.
- Strong organisational skills with excellent attention to detail.
- Confident communication skills and the ability to build effective working relationships across a project.
- Ability to manage your own workload and competing priorities in a busy project environment.
- Previous experience supporting or guiding other Document Controllers would be advantageous.
- GCSE English and Maths at Grade C/4 or above (or equivalent).
- Able to work from Farringdon 4-5 days a week.
Skills
- Document Control
- Document Management
- Electronic Document Management Systems (EDMS)
- Document numbering
- Revision control
- Workflows
- Distribution processes
- Report production
- Project registers
- Organisational skills
- Attention to detail
- Communication skills
- Relationship building
- Workload management
- Priority management
Location
- Farringdon
Work Type
- Permanent
- Onsite
Experience Level
- Senior
Education Level
- GCSE English and Maths at Grade C/4 or above (or equivalent)
Salary/Compensations
- Salary + Flexible Benefits
Benefits
- Flexible Benefits
About the Company
- One of the leading independent engineering and services businesses in the UK.
- Founded in 1921.
- Turnover of £500m and 3000 employees.
- Investment in training.
- Working across a variety of sectors within the building and infrastructure industry.
- Innovative, responsible and forward-thinking approach.
- Works on ground-breaking projects, providing solutions using the latest tools and technologies.
- Progression is valued with clearly defined development paths, supported by regular reviews, training and ongoing support.
Equal Opportunity
- As a business, we’re on a journey to build on our culture where everyone is included, treated fairly and with respect. This starts with recruitment and how we bring people into the organisation.
- We’ll do our best to outline the recruitment process to you ahead of time with plenty of notice.
- If you require any accommodations to participate in the application or interview process, please let us know and we will work with you to ensure your needs are met.