Specialist, Early Careers Program - New York City or Toronto (Hybrid) | 12-month contract
Wilson HR · CA
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About the Role
Core contributor in Early Careers Talent Program, owning end-to-end logistics and coordination for intern, co-op, and rotational programs. This role partners with the Program Lead, recruiters, and business stakeholders to deliver a high-quality, consistent, and scalable program experience.
Responsibilities
- Own end-to-end program and event logistics, including candidate scheduling, venue management, communications, and stakeholder coordination.
- Coordinate and execute on-site programming such as orientation, L&D sessions, and events.
- Serve as the primary point of contact for interns, co-ops, and program participants.
- Act as the face of the program, ensuring a polished, high-touch experience.
- Maintain trackers, communications, and program documentation.
- Partner with the Program Lead, Talent Acquisition, HRBPs, and business stakeholders.
- Troubleshoot issues in real time and ensure seamless execution across all touchpoints.
- Support scheduling for flagship early talent programs using GoodTime, coordinating high-volume interview days, program sessions, and stakeholder availability.
- Ensure accuracy, efficiency, and a seamless scheduling and event experience for candidates and internal partners.
Requirements
- 2-5 years in program coordination, events, recruiting operations, or a similar function.
- Availability to travel on-site during peak programming periods, such as summer intern and co-op season and major events (hybrid model during peak season; remote outside of peak season).
- Strong organizational and execution skills with high attention to detail.
- Experience managing complex scheduling and logistics.
- Confident, professional communicator with client-facing experience.
- Proven ability to support large, dynamic populations such as students and cohorts.
- Ability to manage multiple priorities in a fast-paced environment, staying calm under pressure with strong real-time problem-solving ability.
- High energy with a strong customer-service mindset; thrives working with intern and early career populations and serves as a polished brand ambassador.
Skills
- GoodTime or similar scheduling platforms (preferred)
- Early talent, campus, or L&D programs (preferred)
- Corporate or cross-functional stakeholder exposure
- Event coordination tools
- Program tracking systems (preferred)
Location
- Remote (outside of peak season)
- Hybrid (during peak season)
Work Type
- 12-month contract
Experience Level
- 2-5 years
About the Company
- Wilson is seeking a motivated, highly organized Early Careers Program Specialist to join our collaborative, dynamic, and forward-thinking team.
- As our client scales its early talent programs as a critical pipeline for future talent, this role is essential to delivering a high-quality, consistent, and scalable program experience — supporting logistics, execution, and participant engagement.