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About the Role
This role provides Personal Assistant and administrative support to a busy Real Estate team of seven professionals, ensuring the smooth running of day-to-day operations, balancing priorities, coordinating business activities, and supporting key reporting and governance requirements.
Responsibilities
- Manage reporting schedules, governance deliverables and distribution lists.
- Coordinate updates from contributors and monitor key business dates.
- Ensure reports and presentations are reviewed and distributed on time.
- Coordinate document approvals and support governance processes.
- Ensure materials meet company standards before distribution.
- Manage team calendars and diaries.
- Coordinate meetings, logistics, rooms and catering where required.
- Prepare meeting minutes, record actions and decisions, and monitor follow-up activity.
- Maintain property records and databases.
- Update information and produce reports from internal systems.
- Arrange travel, accommodation and itineraries across the UK and Europe.
Requirements
- Previous PA, EA or senior administrative support experience.
- Strong diary, meeting and travel management skills.
- Experience preparing minutes, tracking actions and coordinating documentation.
- Proven ability to manage reporting schedules, governance deliverables and stakeholder communications.
- Experience maintaining records and generating reports.
- Proficient in Outlook, Word, Excel, PowerPoint and Teams.
- Comfortable using new technologies and AI-powered tools.
- Experience maintaining internal systems and databases.
- Highly organised, proactive and able to work effectively in a fast-paced environment.
- Experienced in supporting multiple senior professionals with competing priorities.
- Strong planning, organisational and stakeholder management skills.
- Excellent attention to detail and a commitment to high-quality work.
- Professional, discreet and adaptable, with a solutions-focused approach.
- Collaborative, professional and service-focused.
- Builds strong relationships and contributes positively to team culture.
- Enjoys supporting fund management, asset management, ESG and research teams.
- Committed to helping the team remain organised, efficient and focused on its objectives.
Skills
- PA
- EA
- Senior administrative support
- Diary management
- Meeting management
- Travel management
- Minute preparation
- Action tracking
- Documentation coordination
- Reporting schedules management
- Governance deliverables management
- Stakeholder communications
- Record maintenance
- Report generation
- Outlook
- Word
- Excel
- PowerPoint
- Teams
- New technologies
- AI-powered tools
- Internal systems
- Databases
- Organisation
- Proactivity
- Fast-paced environment adaptability
- Supporting multiple senior professionals
- Competing priorities management
- Planning
- Stakeholder management
- Attention to detail
- Professionalism
- Discretion
- Adaptability
- Solutions-focused approach
- Collaboration
- Service-focus
- Relationship building
- Team culture contribution
- Fund management support
- Asset management support
- ESG support
- Research team support
Location
- UK
- Europe
Work Type
- In-Office Collaboration (at least 4 days per week)
- Hybrid (1 day work from home)
- Full-time
- Fixed Term
Experience Level
- Previous PA, EA or senior administrative support experience
- Experienced in supporting multiple senior professionals
About the Company
- Columbia Threadneedle Investments is intentionally built to help employees succeed, with growth and career opportunities across all businesses.
- The company has a global team of 2,300 people and over 550 investment professionals.
- Clients have access to a broad array of investment strategies and bespoke solutions.
- The company's focus on clients and strong financial foundation connects Ameriprise Financial, Columbia Threadneedle Investments, and RiverSource Insurance and Annuities.
- Columbia Threadneedle is a people business, recognizing that success is due to talented individuals with diverse thoughts, skills, and capabilities.
- The company fosters an inclusive and performance-based culture where everyone can belong, grow, contribute, and realize their potential.
- Columbia Threadneedle Investments is committed to fostering an inclusive and accessible recruitment process for individuals with disabilities.
Equal Opportunity
- Columbia Threadneedle Investments is an equal opportunity employer.
- All qualified applicants are considered without regard to racial or ethnic background, religion or belief, sex or gender, nationality, genetic information, age, sexual orientation, gender identity, disability, marital status, pregnancy or maternity or any other basis prohibited by law.
- Reasonable accommodation is provided for individuals with disabilities during the application or interview process.