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About the Role
Anduril’s Maritime Division seeks a Senior Executive Assistant to provide complex administrative support to 2-3 VPs. This role requires a high level of trust, discretion, and the ability to drive cross-functional projects while anticipating executive needs and managing competing priorities.
Responsibilities
- Provide high-level administrative support to 2-3 VPs including managing calendars, preparing reports, drafting correspondence, coordinating complex travel plans, scheduling meetings, and compiling documents
- Scope and coordinate critical projects and special assignments on behalf of the Executives by prioritizing tasks, gaining cooperation from relevant stakeholders, monitoring progress, problem-solving, and making necessary adjustments to ensure timely completion
- Plan and execute day-to-day administrative tasks to ensure a smooth workflow for the Executives
- Serve as a representative of the Executives with an array of internal and external clients
- Maintain the Executives schedules and act as the primary point of contact for accessing their time
- Identify opportunities to create new processes and systems to effectively support the needs of the Executives and their teams
- Produce and prepare reports for the Executives on a variety of topics, liaising with members of senior leadership and other members of the business
- Draft and revise memos, emails, agendas, notes, reports, presentations, and other communications to the highest-quality standards
- Plan, execute, oversee, and facilitate all logistical aspects for on-site VIP meetings and events involving the Executives. This includes preparing agendas, presentation materials, and coordinating with internal teams to ensure seamless execution
- Manage sensitive matters with a high level of confidentiality and discretion, especially decisions with significant impact on operations of the company
- Own and arrange travel, accommodations, itineraries, and all correspondence related to arrangements as needed for the Executives
Requirements
- A minimum of 7 years experience supporting VP to C-Suite level executives in a fast-paced corporate environment
- Proven ability to balance multi-departmental projects from conception to execution with little to no supervision
- Excellent written, verbal, and interpersonal communication skills. Approachable style and ability to effectively and professionally interface with high level executives, clients, employees, and business associates both internal and external
- Strong organizational and time management skills. Proven experience in multitasking and working with multiple people and priorities, while delivering on high quality results and follow through
- Demonstrates curiosity and a desire to understand the needs of the Executives
- Highly trustworthy with ability to exercise sound discretion and function under highly ambiguous direction with constantly changing requirements
- Proven ability to handle confidential and sensitive information in a professional manner
- Excellent attention to detail and accuracy
- Strong Microsoft Office Suite skills
- Proficient in scheduling meetings in multiple time zones
- Experience as a project manager is highly preferred and desired
Skills
- Microsoft Office Suite
- Scheduling meetings in multiple time zones
- Project management
Experience Level
- 7 years experience supporting VP to C-Suite level executives
Salary/Compensations
- Highly competitive equity grants are included in the majority of full time offers; and are considered part of Anduril's total compensation package.
Benefits
- Comprehensive, competitive benefits package (available at little to no cost to employees) ensures you’re supported in health, recovery, and whatever comes next.
About the Company
- Anduril Industries is a defense technology company with a mission to transform U.S. and allied military capabilities with advanced technology.
- By bringing the expertise, technology, and business model of the 21st century’s most innovative companies to the defense industry, Anduril is changing how military systems are designed, built and sold.
- Anduril’s family of systems is powered by Lattice OS, an AI-powered operating system that turns thousands of data streams into a realtime, 3D command and control center.
- As the world enters an era of strategic competition, Anduril is committed to bringing cutting-edge autonomy, AI, computer vision, sensor fusion, and networking technology to the military in months, not years.
Equal Opportunity
- Anduril is committed to maintaining the integrity of our Talent acquisition process and the security of our candidates.
- No Financial Requests: Anduril will never solicit payment or demand personal financial details (such as banking information, credit card numbers, or social security numbers) at any stage of our hiring process. Our legitimate recruitment is entirely free for candidates.
- Please always verify communications: Direct from Anduril: If you receive an email from one of our recruiters, it will only come from an @anduril.com address.
- Via Agency Partner: If contacted by a recruiting agency for an Anduril role, their email will clearly identify their agency. If you suspect any suspicious activity, please verify the agency's authenticity by reaching out to contact@anduril.com.
- Exercise Caution with Unsolicited Outreach: If you receive any communication that appears suspicious, contains grammatical errors, or makes unusual requests, do not engage. Always confirm the sender's email domain is @anduril.com before providing any personal information or clicking on links.
- What to Do If You Suspect Fraud: Should you encounter any questionable or fraudulent outreach claiming to be from Anduril, please report it immediately to contact@anduril.com. Your proactive caution is invaluable in protecting your personal information and upholding the security and trustworthiness of our recruitment efforts.
- To view Anduril's candidate data privacy policy, please visit https://anduril.com/applicant-privacy-notice/.
- By submitting your application, you consent to Anduril Industries using a third-party service provider to conduct pre-employment risk, integrity, and due diligence screening and assessing potential risks as part of your application process. This third-party service provider provides risk-intelligence services that may include analysis of sanctions and watchlists, adverse media, public-record information, and other lawful open-source or commercial data sources. This third-party service provider does not act as a consumer reporting agency. Use of this provider helps to ensure compliance with applicable laws and protect technology, intellectual property, and organizational security.