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About the Role
American Operator is seeking a highly organized, proactive Senior M&A Paralegal to manage the execution of acquisitions from diligence through closing and post-close. This role supports legal transaction and project management, coordinating across legal, investment, finance, HR, and operating teams.
Responsibilities
- Own transaction project management for small and middle-market acquisitions, building and maintaining deal timelines, identifying the critical path, tracking dependencies, and proactively escalating issues.
- Manage the due diligence process, including building and maintaining data rooms, coordinating document requests, tracking outstanding diligence items, identifying gaps, and driving items to completion.
- Own closing checklists and execution logistics, including tracking conditions to closing, coordinating signatures, preparing signature packets, maintaining closing documents, and assembling final closing binders.
- Draft, review, and coordinate transaction documentation, including NDAs, disclosure schedules, consents, certificates, ancillary agreements, and other routine transaction documents.
- Coordinate regulatory and corporate requirements, including UCC searches and filings, state qualifications, entity documentation, and other transaction-related filings.
- Serve as the central point of coordination across legal, investments, finance, HR, operations, business teams, and outside counsel, translating legal requirements into clear owners, deadlines, and action items.
- Provide clear transaction reporting, developing concise executive-level updates and detailed working-team trackers.
- Manage post-closing workstreams, including outstanding consents, contract assignments, corporate documentation, transition items, and other post-close obligations.
- Maintain highly organized transaction records, templates, trackers, and documentation across multiple concurrent transactions.
- Identify opportunities to improve transaction processes, templates, systems, and workflows.
Requirements
- 8+ years of relevant experience as a corporate or M&A paralegal.
- Paralegal certificate or recognized paralegal certification required.
- Experience within the corporate/M&A practice of a leading mid-size or large law firm; relevant in-house transaction experience is also valuable.
- Able to design and implement processes end-to-end, including software implementation, change management, and securing stakeholder buy-in.
- Significant experience supporting M&A transactions from diligence through closing, with the ability to independently manage transaction processes and multiple concurrent workstreams.
- Strong understanding of transaction mechanics, diligence processes, closing requirements, corporate documentation, and basic regulatory and entity filings.
- Exceptional project management and organizational skills, with demonstrated ability to manage detailed workstreams, deadlines, dependencies, and multiple stakeholders.
- Excellent written and verbal communication skills, including the ability to translate legal requirements into clear, actionable guidance for non-legal stakeholders.
- High attention to detail and strong judgment, with the ability to identify gaps, anticipate issues, and proactively drive work forward.
- Comfortable operating in a fast-paced, entrepreneurial environment where responsibilities may extend beyond a traditional paralegal role.
- Experience with virtual data room platforms such as Datasite or Intralinks and project management tools such as Asana or Smartsheet; strong Excel skills required.
- Low ego and highly collaborative; willing to handle the smallest execution details while also taking ownership of complex processes and projects.
Skills
- Project management
- Due diligence
- Transaction documentation
- Regulatory coordination
- Corporate governance
- Data room management
- Closing processes
- Communication
- Organization
- Attention to detail
- Virtual data room platforms (Datasite, Intralinks)
- Project management tools (Asana, Smartsheet)
- Excel
Location
- Remote
Work Type
- Full-time
Experience Level
- Senior
Education Level
- Paralegal certificate or recognized paralegal certification
Salary/Compensations
- $140K - $170K
Benefits
- Medical insurance
- Dental insurance
- Vision insurance
- Company-matched 401(k)
- Unlimited PTO
- Paid holidays
- Paid parental leave
About the Company
- American Operator believes the American Dream is worth protecting and that small businesses are the backbone of our communities.
- Our mission is to preserve the legacy of America’s small businesses and create more pathways to meaningful ownership.
- We partner with operators who want to step into leadership, take responsibility for great companies, and continue the work that founders spent decades building.
- We measure our success in deals closed and businesses grown, with the reward of seeing companies continue to serve their people and towns, stronger than before.